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The UW Department of Environmental and Occupational Health Sciences is seeking a full-time budget/analyst lead staff. The analyst provides fiscal support for faculty, the scientific supporting staff, and students in the Department. This position spends the majority of time preparing new and continuing grant and contract proposals, conducting pre- and post-award, and close-out, as well as providing all fiscal-related activity, such as budget projections and expense guidance for the state-funded budgets, federally-funded grants, private industry contracts, serving as the primary contact person for all fiscal or budgetary queries for the faculty assigned to this position.
Specific duties include:
Development and coordination of grant and contract requests. Prepare and submit competing grant and contract submissions, coordinate non-competing reports and renewals, as well as supplements. Serve as the primary budget support for highly complicated grant and contract proposals, competitive renewals, and non-competitive progress reports.
Develop, modify, and maintain multiple record keeping and reporting systems for several sources of funding. Develop and maintain research budgets routed through DEOHS which supports complex laboratory and field based studies, and faculty indirect cost return budgets; grants and subcontracts; and multiple contracts with federal, state and private sources.
On-going fiscal analysis and oversight of multiple federal and non-federal budgets in various funding cycles. Provide on-going financial forecasting and analysis of budgets in various years of their funding cycle which includes a comparative analysis of the stated budget plan versus the actual expenditures, establishing corrective action if the project is not in compliance with the stated plan, and developing internal controls to prevent budget use in conflict with federal and state regulations. Additional tasks include following up on pre- and post-award status with the funding agency, OSP, and sub-contractors, establishing budgets, developing complex spreadsheets to track all levels of spending, establishing funding flow mechanisms to ensure expenditures are in keeping with audit compliance, developing monthly budget projections and advising PIs of expenditure rates in order to ensure personnel are appropriately and adequately funded, the budget remains out of deficit all within state and federal audit compliance parameters. Works closely with the PIs, forecasting the ramifications for classified, professional, faculty and students with the termination of funding, and the conclusion of sub-contractor and vendor contracts. Independently consult with funding agencies, sub-contractors, and others to resolve problems, obtain approval for deviation from authorized procedures, and to advise the faculty and research staff regarding the results and guidance recommended via these inquiries. Maintain fiscal and administrative records to comply with audit and records retention requirements.
Collaborate with colleagues as necessary on process improvement projects. Attend trainings and seek out other educational materials in order to keep up-to-date with changes to UW, state, federal, and sponsor policies and procedures, and proactively share new information with colleagues to ensure department-wide compliance. Provide support and expertise to all department faculty as needed, particularly with large and/or complicated grant proposals or during busy periods, including covering for colleagues who are out of the office.
For detailed information on Benefits for this position, click here.
A Bachelor's Degree with major study in accounting, business administration, or related field and two years of work experience as a Fiscal Specialist II or Budget/Fiscal Analyst, or equivalent combination of education/experience.
Experience with grant pre-and post-award coordination in a higher education or non-profit setting; experience with UW financial management systems including SAGE, Financial Desktop, ARIBA, PaymentNet, etc.
CONDITIONS OF EMPLOYMENT
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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