The Office Manager will administer and evaluate the day-to-day activities of the Office for Equity and Access, including significant budget management, website management, drafting of outward facing communications, and providing primary administrative support to the Senior Associate Vice Provost for Institutional Equity and Access. The Senior Associate Vice Provost is responsible for providing oversight of the programs and offices that ensure equity and access throughout the Stanford community including the Diversity & Access Office, the Office of Sexual Assault & Relationship Abuse Education & Response, the Ombuds Office, the Sexual Harassment Policy Office and the Title IX Office.
Serve as key administrative assistant to Sr. Assoc. Vice Provost, including calendaring, filing, greeting visitors to all units. Understand unit responsibilities of Ombuds, Diversity & Access, Title IX, SARA, and SHPO to facilitate assistance of clients to these offices.
Independently implement, administer and evaluate day-to-day activities of the unit, function or program. Act as key contact.
Serve as backup building coordinator.
Represent the program or function within the department, unit or school. May also represent the program or function to external constituencies.
Participate in development of budgets or oversee budgets and monitor and approve expenditures.
Assist in the implementation of and support program communication efforts, including timely creation and editing of, websites, emails, and newsletters.
Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
Analyze and interpret policies; develop, revise and implement procedures for program or function.
Organize and/or participate in outreach activities that may include communications, events, training, and/or conferences.
Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
Manage central call number for Institutional Equity & Access units and triage clients to office that will provide ongoing assistance.
Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
May direct staff to perform various tasks and assignments. May also supervise staff.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.