School of Engineering, SUNCAT Center for Interface Science and Catalysis
The SUNCAT Center for Interface Science and Catalysis is a partnership between Stanford School of Engineering and SLAC National Accelerator Laboratory. The goal of the center is to identify the factors controlling the catalytic properties of solid surfaces and use these to tailor new catalysts. The Institute has an immediate need for an Administrative Associate will provide administrative and operational support to the research staff, postdocs and students. This position will serve as a first point of contact for the postdocs and students and provide general administrative support to the SUNCAT Center, which includes, but is not limited to, procurement and asset management, along with outreach, website, social media and group coordination. The Administrative Associate will work in a fast paced, dynamic environment, will need to successfully navigate changing priorities, and is expected to work with a high degree of discretion and confidentiality under minimum supervision
Provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates.
Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
Onboarding for Stanford and SLAC: Coordinate the student appointments with the department, collect, and review documents for completeness. Review new and continuing postdoctoral scholar appointments and work with the current postdocs on maintaining their status (updating visas and I9 forms).
Initiate purchase requisitions and place orders for laboratory and office supplies with pcards. Verify pcard transactions at SLAC and Stanford.
Assist with general onboarding of all staff, including but not limited to: keys, safety, calendars, facilities, workstation set up including IT.
Maintain and update SLAC directory to ensure that individuals have space and applicable telecommunications access in assigned office. Appoint office space to new postdocs and grad students at Stanford and SLAC.
Responsible for property administration by completing tagging, data entry and inventory of equipment and computers and reporting, per compliance requirements
May make travel arrangements as directed in compliance with Stanford and SLAC guidelines
May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the center; report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
Arrange meetings and assist with routine conferences including scheduling rooms on 25Live, managing equipment, ordering meals and assembling materials for meetings.
Maintain management calendars
Update the SUNCAT Website
Contribute to general office administration and process improvements
Respond to routine inquiries from students, postdocs and research staff. Including poster printing and group meetings
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.