The East Asia Program at Cornell University seeks an administrative assistant to support its office.
As Cornell's focal point for research on East Asia, the East Asia Program (EAP) serves as the hub of a campus-wide network of specialists and as a forum for the interdisciplinary study of contemporary and historical East Asia. By supporting and developing the research of over 40 core faculty and equal numbers of graduate students, with its publication arm the Cornell East Asia Series (CEAS), through a robust graduate student fellowship program, a visiting scholar program, and multi-year initiatives, EAP conducts interdisciplinary projects that engage audiences at Cornell and across the globe. A faculty-focused research institute that resides within the Mario Einaudi Center for International Studies, EAP serves all the colleges within the university.
Under the general supervision of the EAP Program Manager, the Administrative Assistant provides a full range of administrative and office support for the East Asia Program (EAP) office. The position maintains the program's email account, processes financial transactions, and oversees the maintenance of complex and confidential administrative and academic records and databases. The EAP Administrative Assistant supports EAP's fellowship and travel grant programs as well as the visiting scholar/fellow programs with processing of awards and appointments. She or he will maintain program records collection and reporting, maintain office equipment and supply inventory, oversee some student staff, and monitor select office operation procedures.
Reporting to the Program Manager of the East Asia Program, the Administrative Assistant will also assist the other program staff, which consists of the faculty program director, the Managing Editor of the Cornell East Asia Series publications, and the Coordinator of Initiatives and Programs. The EAP Administrative Assistant also interacts with the 40+ program faculty, graduate and undergraduate students, and the other staff within international studies programs at the Mario Einaudi Center for International Studies.
Please submit a letter of interest along with your current resume or C.V.
This is an 11 month (month of July off), .5 FTE position (20 hrs/week).
Formal training beyond HS Diploma of 1-2 years, 2 years college coursework, or Associates Degree; 4-6 years related work experience; or equivalent combination of education and experience Proven ability to work independently and exercise a high level of initiative and discretion. Excellent interpersonal, customer service and communication (verbal, writing and proofreading) skills. Strong organizational skills and attention to details; able to prioritize multiple activities, meet deadlines and adjust to quickly changing time demands. Experience in collecting and summarizing data. Competence utilizing current computer technology and proficiency with Microsoft Office, Excel, PowerPoint, List-serves, and database management is required. Occupant must display cultural sensitivity and the ability to work harmoniously with diverse constituencies including faculty, students, administrators, foreign students and scholars. Must be able to function efficiently in a fast-paced office environment and exercise sound judgment in challenging situations.
Familiarity with an East Asian language/culture and experience with communications and publicity initiatives (web and print) a plus.
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No Visa sponsorship is available for this position.
No relocation assistance is available for this position
University Job Title:
Administrative Asst IV
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