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As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for four consecutive years.
The University of Washington Tacoma is a growing, urban-serving university that is deeply invested in its local communities. As one of three campuses of a world-class university, UW Tacoma is dedicated to interdisciplinary and innovative teaching and scholarship and to engaging the community in mutually beneficial partnerships. UW Tacoma's commitment to diversity is central to an environment where students, staff, faculty and South Sound residents find abundant opportunities for intellectual, personal and professional growth.
UW Tacoma's Institute of Technology has an outstanding opportunity for an Undergraduate and Internship Program Coordinator.
The Undergraduate and Internship Program Coordinator will be responsible for managing the administrative duties for the Institute of Technology's undergraduate programs. This position will work closely with each program chair to ensure accurate student data tracking, activity documentation for each program, and assisting programs with the accreditation review process. This position will also serve as the key contact for students doing their internships. This position will report to the Academic Administrator.
Specific duties include:
Undergraduate Programs (50%)
Organize and coordinate the ABET accreditation process for each of the academic programs.
Assist with the admissions process for undergraduate programs.
Manage the meeting schedule and room reservations for each of the program committees and courses.
Take minutes at program committee meetings, faculty meetings, and other meetings as needed. Complete and file minutes in a timely manner.
Track research, and enrollment in directed readings (498, 499 courses) for all undergraduate programs.
Process program changes and new course development and course changes.
Process paperwork for course substitutions, student petitions, and reinstatements.
Generate and provide entry codes for faculty.
Manage program related events such as new student orientations, information sessions and welcome days. Complete food forms and food purchases for program events.
Work closely with other staff to make sure that program information is accurate on the website and other social media outlets.
Work with program chairs and faculty to enter and update the course schedule for all the Institute programs.
Archive student documents and other paperwork as needed.
Other duties as assigned.
Internship Programs (50%)
Assist with internship sponsor surveys.
Establish a standardized, baseline Internship Syllabus and manage the individual internship proposals from inception through completion to long-term record keeping.
Assist students with the internship process, managing the various forms and files.
Coordinate and track faculty sponsors.
Coordinate and organize internship events, including the presentation of their internship reports.
Assist with logistics for Institute events such as working with the career center for career planning events, the South Sound Technology Conference, and Hackathons.
Serve as back-up for other department staff:
Support management (scheduling meetings, research, support tasks, etc.).
Answer department's telephone as needed.
Direct student assistants (provide training, create schedule, delegate tasks, etc.).
Monitor departmental voicemail box and notify appropriate persons of absences, late arrivals, etc.
Cover front desk, pick up phones, distribute mail, greet guests as needed.
Assist with department events (evenings and weekends when needed).
High school graduation or equivalent AND two years of experience with undergraduate programs or internship programs OR equivalent education/experience.
Experience in providing administrative support.
Excellent oral and written communication and customer service skills.
Experience working with a diverse population.
Ability to develop effective working relationships with faculty, staff, students and other members of the UW and UWT community.
Ability to work independently and within a team atmosphere.
Proficiency using Microsoft Office applications and experience performing complex functions (including mail merges and producing reports and charts) using Microsoft Office Suite (Word, Excel and Access).
Ability to prioritize and coordinate multiple tasks across degree programs.
Excellent organizational skills.
Experience with higher education admissions and student services.
Experience with University of Washington administrative regulations, procedures, systems and practices.
Experience and familiarity with academic programs/student services in a university setting.
Experience with taking meeting minutes.
CONDITIONS OF EMPLOYMENT:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.