Salary and benefits are competitive. Salary is commensurate with qualifications and experience.
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The Molecular Engineering & Sciences Institute (MolES) and the new Nano-engineered Systems Institute (NanoES) has an outstanding opportunity for a Business Operations Manager to support its active and growing organized research unit. The Business Operations Manager supports a wide spectrum of complex business, administrative, and operational activities within the Institutes.
Primary responsibilities include:
Managing payroll, fiscal compliance and administration, and human resources administration under the direction of the Administrator.
Managing financial operations of the Molecular Engineering Ph.D. program.
Research administration for interdisciplinary programs and grants run through the Institute.
Overseeing the admin, staff, and fiscal operations of the Institute; identifying challenges and working with Administrator to develop solutions and process improvements.
Identifying new opportunities, processes, methods, and standards for service; managing their implementation under direction of the Administrator.
Representing MolES and NanoES at administrative and coordination meetings.
Operations and MolE PhD Program Management (50%)
Manage MolES & NanoES seed funding program special initiatives for the Directors, developing new processes, forms, communications, and materials (e.g., new work groups, funding programs, international collaborations). Projects are of a complex nature and will typically require independent problem-solving skills, understanding of strategic plan and advancement goals, and specialized knowledge of student funding mechanisms, gift, research funding, and university systems.
Prepare MolES-NanoES space agreements; track and manage MolES-NanoES space assignments and agreements; oversee annual and five-year reviews and ensure that provisions are met.
Contribute to the development of narrative reports for program reviews and annual reports.
Prepare content for MolES-NanoES web sites and other publications that helps explain MolES and NanoES successes and progress toward strategic goals.
Ensure smooth functioning of office by overseeing, creating, and regularly reviewing administrative processes.
Identify opportunities for efficiency, process improvements, or providing new shared resources to Institute constituents, working closely with Administrator and CEI counterparts. Set goals and evaluate progress.
Financial Management and Research Administration (25%)
Serve as the primary research administrator for NanoES and MolES. Work independently to manage submission of grant proposals and progress reports for multi-disciplinary research proposals initiated and administered in the Institutes. Establish timelines to meet sponsor and UW due dates and instruct research staff about specific requirements described in the call for proposals. Prepare or coordinate preparation of supporting materials and other proposal-related documentation.
Provide post-award support to external awards that are housed in the Institutes; activities will include monitoring faculty and staff effort and payroll distributions, purchasing equipment, supplies and services, and budget creation and close-out. Monitor research awards for compliance with university and sponsor policies.
Apply principles of financial management and cost accounting standards to prepare reports including analysis and forecasting for Institute budgets, gifts, and programs.
Serve as fiscal contact for gifts, events, matching, and sponsorships. Track expenditures using project cost accounting.
Establish new budgets and processes for monitoring and approving expenditures. For institute budgets, review and approve purchases for goods and services. Monitor Institute commitments and prepare regular reports for the Administrator.
Serve on ad hoc complex proposal teams.
Human Resources Administration and Payroll (20%)
Serve as the Institute's hiring manager (HR Initiate 2, Manager) to post positions and provide administrative support for Institute hires. Work with Administrator or College of Engineering HR staff to identify best practices, problem solve, and provide guidance to managers hiring staff in the Institute.
Oversee transition of MolES, NanoES, MAF, and WCET staff to new supervisory organization. Maintain record of supervisory organizations and approval roles. Serve as Institute contact for adding to staff and troubleshooting support issues.
Manage payroll and cost center allocations for all staff in Institutes and associated facilities, with strict attention to detail to avoid errors or late payments.
Serve as backup approver for Administrator.
Shared supervision of Fiscal Specialist II.
Participate in college/school meetings and contribute to committees.
Serve on event teams to support large events, conferences and summer programs.
Provide building support services in absence of MolES-NanoES building staff.
Attend CERAN meetings.
Other duties as assigned.
This position reports to the Administrator and works closely with other fiscal specialists and program managers in the core of collaborative staff that supports related interdisciplinary research units and actively develops shared resources and best practice and collaborates on shared initiatives and events.
Bachelor's Degree in Business Administration, Higher Education Administration, or related discipline.
Four years' experience with finance and program management in a research environment.
Flexibility and willingness to work under pressure of frequent deadlines and changing priorities in a high volume academic setting.
Excellent oral and written communication skills.
High level of professionalism, organization, scrupulous attention to detail, and the ability to manage workload, prioritize effectively, and work as part of a team.
Experience establishing new processes and/or independently managing administrative or financial processes.
Ability to exercise independent judgment and work independently to resolve problems.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Experience managing payroll.
Strong organizational and problem-solving skills; administrative creativity and strong initiative.
Experience managing a team, working in an academic institution, working with faculty across departments or in an interdisciplinary unit.
Knowledge of UW systems, processes, and procedures (particularly Workday).
CONDTIIONS OF EMPLOYMENT:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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