The Events Manager is responsible for the successful execution of the full suite of Cara’s fundraising and programmatic events. These duties include but are not limited to: (1) Event management and administrative responsibilities for events including: Tribute to the Stars, Golf Classic, Cara Gala, Men’s Night Out, and Summer Social, as well as third party events, major donor events, and other events as needed, (2) committee management, (3) sponsor and vendor relations, and (4) administrative support, logistics and other event related projects as needed.
The Events Manager will maintain a portfolio of stakeholders and work as part of a Development team that collectively raises more than $3 million annually for Cara. The position works closely with the rest of the development team, finance, marketing, programs, individual donors, and corporate sponsors.
ESSENTIAL JOB ACTIVITIES AND RESPONSIBILITIES: The essential activities described here are representative of those that must be met by an employee to successfully perform the job.
EVENT PRODUCTION AND MANAGEMENT (80%):
Executes the functions around Cara’s event fundraising strategy that raises nearly $1M annually towards the team goal of $3.6M through successful production and management of events.
Manages event logistics such as programming, catering, security, displays, signage, petitions, permits, transportation, silent auction, contract negotiations, décor, etc.
Coordinates production, run of show, talent solicitation and management, and honoree solicitation and management.
Alongside team, manages event staffing including event volunteers, and assigns work processes to interns and volunteers.
Builds relationships to create new event opportunities, add value to events, offset costs and drive in-kind support and revenue. Solicits and manages the procurement of in-kind support including but not limited to: donations, in-kind experiences, raffle, and silent auction prizes.
Cultivates and manages relationships with vendors, volunteers, donors, and community members.
Works with the Marketing and Communications Manager to develop digital and print materials including letters, brochures, appeals, and communications associated with events. Support the proofing and distribution of event materials including: signage, posters, brochures, presentations, invites, etc.
Works with the Finance Department on the analysis and management of event budgets as well as invoices, and develop reports and budgets to track revenue goals & progress.
Maintains organizational event calendar, timelines, data, and communication deliverables.
Maintains strong working relationships with Development, Finance, Program Services, and Technology teams to ensure streamlined event execution and appropriate engagement.
Other duties as assigned.
COMMITTEE MANAGEMENT (20%):
Collaborates with Board of Directors, Executive team, Executive Council, Associate Board, and Development team to coordinate event committees and members for events.
Liaises with event committee members and co-chairs to coordinate information, training, communication, and fundraising efforts for committee members.
Manages logistics and communications including catering, agendas, and recap notes for all event committee meetings.
QUALIFICATIONS: To perform this job successfully, an individual must demonstrate evidence of success in a previous events role. The requirements listed below are representative of the knowledge, skill, and/or ability required:
Education: Bachelor’s degree required. Education and/or experience in financial analysis, event management, and investor communications.
Experience: Minimum of 4-6 years of event and committee management experience required, preferably with a demonstrated focus on experiential events. Proven track record of successful event fundraising with events grossing over $500,000 and maintaining a conservative cost of fundraising. Experience managing corporate sponsorships and auction software a plus. Working knowledge of non-profit fundraising principles and direct non-profit fundraising experience preferred.
Skills: Excellent communication skills, both written and verbal. Solid analytical and organizational skills required. Demonstrated ability to work proactively and independently to meet deadlines. Mastery of basic computer software, applications and functionality including Microsoft Word, Excel, PowerPoint, Outlook, and Internet. Salesforce experience and auction software experience a plus.
Access to a car is a plus
Ability to lift 20 pounds and be on feet for a lengthy amount of time
Must have the ability to work some evenings and weekends, based on the events calendar
Cara is an Equal Opportunity Employer
To apply: submit, cover letter, resume, salary history to: Krigheimer@carachicago.org
The Cara Program prepares and inspires motivated individuals to break the cycle of homelessness and poverty, transform their lives, strengthen our communities, and forge paths to real and lasting success.