We at Massasoit Community College pride ourselves in our tradition of excellence and in our historic mission of accepting all who desire to learn. We are dedicated to creating a challenging and supportive environment where the members of our community can attain their educational and personal goals. We encourage all to take responsibility for their learning, to discover their potential, and to achieve their ambitions. Massasoit Community College is solidly committed to diversity, equal opportunity, and affirmative action in the development of its policies, programs, procedures, and practices. Our mission, vision, and values emanate from the principles of diversity and opportunity for all.
In accordance with the American College and University President's Climate Commitment, it is our goal as educational leaders to demonstrate a strong commitment to sustainable practices through highly visible efforts. All staff must demonstrate a commitment to energy conservation and environmental stewardship and promote those values to co-workers and the wider campus community.
Description of Duties:
The Administrative Assistant II will provide administrative support to the Dean of the Middleborough Center, as well as faculty and staff at the Middleborough Center.
Schedules appointments and meetings for Middleborough Center students, faculty, and staff. Develops agendas and attends meetings as appropriate to take minutes and notes.
Reserves rooms in Banner and prepares related schedules and calendars. Reports cleaning, maintenance, and technology issues to the Dean.
Works collaboratively with administrative staff throughout the College to ensure that administrative tasks are efficiently and equitably accomplished.
Provides customer service to prospective and incoming students, the general public, faculty of the Middleborough Center, and College staff by answering phones and email, and assisting walk-in traffic.
Receives and manages inquiries regarding academic programs and requirements, course offerings and schedules, admissions and enrollment steps, student accounts status, and basic financial aid policies and status.
Processes registrations and transcripts. Enters and updates student information and course schedules in Banner. Scans and indexes student documentation in Banner. Analyzes college transcripts for placement and/or credit.
Assists students with the online portal, web payments, health insurance waivers and FAFSA.
Processes purchase requisitions and order supplies. Accepts student payments, process waivers and third party contracts.
Composes and organizes correspondence, reports, records, and memoranda for the Middleborough Center, as well as other clerical work. Proofreads and reviews materials, and exercises discretion in the handling of confidential information.
Assists Dean with the planning of events and activities at the Middleborough Center.
Such statement of specific duties shall fall within the Human Resources Division Classification Specification. All higher education Classification Specifications shall be available at the Board of Higher Education website: http://www.mass.edu/
MINIMUM ENTRANCE REQUIREMENTS:
Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, or (B) any equivalent combination of the required experience and the substitutions below.
An Associate’s or higher degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required experience.*
An Associate’s or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*
*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
NOTE: Educational substitutions will only be permitted for a maximum of two years of the required experience.
Excellent customer service skills are key. Attention to detail coupled with the ability to multi-task and deliver on deadlines, while facing frequent interruptions, are also important. Confidentiality is essential. Candidate will be expected to work independently as well as part of a team. Must have excellent computer skills using Microsoft Office Suite, and must know or be willing to learn the college Banner system and College portal system.
AFSCME union position, full-time, state funded with benefits
Hours: 37.5 hours per week, 7:30 am - 4:00 pm, Monday – Friday
A cover letter and resume are required, please apply online.
Please Note: Applicants MUST apply online. Faxed, emailed, or mailed in resumes and/or materials will NOT be accepted. Due to the high volume of applications we receive, we are unable to provide individual feedback on application statuses. Please refrain from contacting the hiring manager and/or hiring department via phone, email, fax, mail, third person party or vendor and in person. Failure to comply, may result in application withdrawal.
Massasoit Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the Chief Diversity Officer, Affirmative Action Officer and Title IX Coordinator, Yolanda Dennis, Office of Diversity and Inclusion, 508-588-9100 x1309, Brockton Campus, Administration Building, Room 229, firstname.lastname@example.org, or the Director of Human Resources & Deputy Title IX Coordinator, Donna R. Boissel, 508-588-9100, x1505, Brockton Campus, Administration Building, Room 233, email@example.com, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education’s Office for Civil Rights.
Women, Minorities, People with Disabilities and Veterans are encouraged to apply.
We at Massasoit Community College pride ourselves in our tradition of excellence and in our historic mission of accepting all who desire to learn. We are dedicated to creating a challenging and supportive environment where the members of our community can attain their educational and personal goals. We encourage all to take responsibility for their learning, to discover their potential, and to ach...ieve their ambitions.Recognizing that our diversity is an important source of our strength, we respond to the needs of our community and expect that everyone at Massasoit respects the rights and affirms the dignity of all people. We strive to construct a safe and trustful environment where together we can engage in open dialogue.