Advertised Summary Job Description: The Accounts Payable and Purchasing Manager is responsible for leading all purchasing functions for the Department of Obstetrics & Gynecology. The Accounts Payable and Purchasing Manager will perform the day to day business operations and financial transactions including purchasing, accounts payable, invoicing, journal entries as needed, and financial closing/reconciliations related to Purchasing. This position reports to the Director of Budget and Finance. The Procurement Analyst will report to this position.
Duties to include:
- Full purchasing and accounts payable oversight, including research approvals - Serving as the department's point of contact for both internal and external inquiries - Processing and approving the Department's invoices, travel and reimbursement and purchase requisitions/orders in a timely fashion - Facilitating purchase requisitions, creation of purchase orders, and follow through process in collaboration with the University's Purchasing Office - Serving as a central point of contact for faculty and staff with respect to financial transaction inquiries (travel and reimbursement, invoices, purchase orders) - Communicating effectively with Faculty, Division Administrators, and Senior Management to provide a status of items in the purchasing workflow, and prioritize items as needed - Reviewing and approving all Departmental Purchasing Card transactions; troubleshooting as necessary - Supporting the Department's quarterly closing process, completing the ABCD & B1 Schedule from Controller's Office - Providing orientation support for the Department's new administrators and operation managers to appropriately assign their financial systems (ARC) access and facilitate on-boarding educations/ trainings related to P-Card, Purchasing, and T&E expenses - Supporting the Finance Manager and Director of Budget and Finance with compilation of reports relating to financial operations as needed - Participating in other related duties and projects as necessary
General Minimum Qualifications: Requires a bachelor's degree or equivalent in education and experience, plus four years of related experience.
Additional Specific Minimum Qualifications: Excellent analytical skills and communication skills required. Must have the ability to work under minimal supervision. Ability to set priorities and exercise sound judgment and initiative is required. Excellent problem solving skills, and the ability to handle multiple tasks and follow through on the completion of projects. Must be a fast learner and have strong knowledge of Excel.
Preferred Qualifications: Experience with University financial systems (ARC, FDS); well versed in University purchasing and procurement policies
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It... seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.