Reporting to the Director of Individual Giving, the Admin provides a wide range of complex administrative support to members of the Annual Fund and Major Gifts team, who are responsible for raising approximately $6M annually in unrestricted resources for the Law School. The Administrative Assistant duties will include, the preparation of reports, proposals, briefings, and other outgoing materials. The Administrative Assistant will coordinate regular mailings, draft general correspondence, make travel arrangements, prepare travel itineraries and perform other travel related administrative tasks. The Admin will run reports utilizing the University's alumni/development information systems; use queries on Yale's Blackbaud CRM database and extract relevant data subsets; take existing information and create and manipulate reports including complex Excel reports; compile and gather data; prepare and code reports which may include statistical information; update prospect and donor information in the database; record, process, and disseminate gift information as appropriate; researches donor and gift questions. The Admin will secure back-up documentation from files/electronic database; schedule and coordinate internal and external meetings and conference calls; contacts donors/alumni as requested by gift officers; provide information to donors when appropriate; greet donors and visitors to the office; maintain prospect files; assist with administrative tasks related to event planning; complete all administrative tasks related to briefings, and as needed, assist in preparation of briefings; maintains confidentiality of information contained in proposals, and conversations with and about, donors; and performs other clerical work as needed, including backing up other assistants and teams during absences, vacations, and as requested due to workload considerations.
Posting Position Title: Development Coordinator 1
University Job Title: Development Coordinator
Work Week: Standard (M-F equal number of hours per day)
Required Skill/ability 1: Excellent computer skills. Intermediate knowledge of Microsoft Word, Excel, PowerPoint. Intermediate knowledge of MS Access and an innate understanding of relational databases. Experience with Blackbaud or a similar CRM database.
Required Skill/ability 2: Customer service focused. Listening carefully to and understanding customer's needs and proactively responding to those needs in a consistent and timely manner. Outstanding organizational skills, ability to prioritize work to meet tight deadlines.
Required Skill/ability 3: Exceptional communication skills, enjoy working with a team. Exceptional research, quantitative, written, and oral communications skills. Self-motivated, innovative and collaborative. Strong attention to detail. Ability to take ownership of tasks/projects to ensure timely completion. The successful candidate will have a sense of urgency and drive for closure.
Required Skill/ability 4: Ability to work collegially with peers, colleagues, and others within/outside the University. Ability to maintain confidentiality. Demonstrated excellent attendance record. Demonstrated ability working in a large and complex institution.
Required Skill/ability 5: Comfortable working in a fast-paced office environment. Ability to multi-task for multiple officers and successfully handle competing priorities.
Preferred Education, Experience and Skills: Bachelor's degree and at least two years in a university or executive setting. Development/fundraising, database, and customer service, and event planning experience.
Required Licenses Or Certifications:
Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.