Provide operational support to the Section of Endocrinology and administrative support related to academic, research and clinical work for various Endocrine faculty. Responsibilities include, but are not limited to: scheduling and coordinating meetings and appointments, preparing expense reports, coordinating some of the aspects on new employees and summer student onboarding; Coordinate and organize sectional events; Serve as a point person for operational infrastructure supporting sectional research operations. This includes coordinating equipment inventory and renewal of maintenance contracts, being responsible for main photocopier (access, ordering copy paper, calling for service), placing and coordinating facilities requests, contact person for water delivery and lab coat cleaning.
Posting Position Title: Administrative Assistant
University Job Title: Administrative Assistant
Work Week: Standard (M-F equal number of hours per day)
Required Skill/ability 1: Ability to use excellent independent judgment and effectively prioritize work on multiple projects and to regularly solve problems. Take initiative and anticipate actions needed in order to meet deadlines, must have excellent follow up though and meticulous attention to detail.
Required Skill/ability 2: Superior organizational, analytical, and oral/written communication skills. Excellent interpersonal skills and strong team player, ability to work with faculty, staff, students, visitors. Demonstrated customer service skills.
Required Skill/ability 3: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Ability to learn new software and remain current with internal department and University Systems. Attend appropriate training sessions as required.
Required Skill/ability 4: Demonstrated experience in an administrative support role.
Required Skill/ability 5: Demonstrated experience with calendaring and coordinating meeting schedules.
Preferred Education, Experience and Skills:
Required Licenses Or Certifications:
Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.