Chapin Hall at the University of Chicago is an independent policy research center whose mission is to build knowledge that improves policies and programs for vulnerable children and youth, families, and their communities. Chapin Hall partners with policymakers, practitioners, and philanthropists at the forefront of research and policy development by applying a unique blend of scientific research, real world experience, and policy expertise to construct actionable information, practical tools, and, ultimately, positive change for children, youth, and families. For more information, please see our website at www.chapinhall.org.
Established in 1985, Chapin Hall’s areas of research include child and adolescent development; child maltreatment prevention; child welfare systems; community change; economic supports for families; home visiting and early childhood initiatives; runaway and unaccompanied homeless youth; schools, school systems; and youth crime and justice.
Chapin Hall is seeking a highly motivated individual to join its Research Administration and Compliance (RAC) team. This position is responsible for administration of pre-award grant activities as well as select post-award activities and will contribute to the effectiveness of the RAC function through goal planning and implementation and process improvement efforts.
This position reports to the Director of Financial Operations.
The primary responsibilities of the position are as follows:
Serve as a principal liaison for all pre-award related activities, providing and coordinating centralized administrative support to Principal Investigators (PIs) seeking outside funding for sponsored projects, including:
Read proposal guidelines and collect, compose and/or prepare components of proposal submissions;
Interact with funding agencies to clarify guidelines, requirements, etc.
Assist in developing proposal documents; proposal budgets, and routing documents in partnership with PIs.
Review, prepare and submit grant proposals, to various funding agencies including federal, state, and local entities, and foundations;
Manage proposal timelines, ensuring appropriate reviews and approvals of proposal materials are secured and that submissions occur by the application deadlines.
Review grant applications prior to submission and ensures that all sponsor guidelines are met.
Help ensure pre-award activities adhere to applicable internal and external compliance measures, rules, and regulations, working in conjunction with the Counsel-Contracts and Compliance.
Assist with the transition of awarded projects from Pre-award to Post-award in an organized and collaborative process.
Manage sponsor-specific organizational and individual system registrations, IDs, etc.
Maintain pre-award information in administrative database.
Post-Award and General Research Administration and Contracts (RAC) Operations:
Serve as a resource to the organization’s post-award account administrators including:
Ensure that award activities and spending adhere to award terms and conditions.
As needed, assist in management of post award activities such as award processing, fund monitoring, financial reporting, and financial reconciliation.
Support development and continuous improvement of the grants management process.
Develop information resources for PIs related to funding sources, project management tools, and training options and communicate to researchers via email and staff website.
Perform other duties as assigned.
Bachelor's degree required.
One year of experience with the development and implementation of proposal, grants, and contracts management processes preferred.
Knowledge of computerized transaction processing systems and relational database reporting tools required.
Familiarity with federal and major non-federal grant and contract policies preferred.
Strong written and verbal communication skills required.
Ability to exercise sound judgment, discretion, and tact, especially in sensitive and confidential matters required.
Ability to interact well with a diverse group of people required.
Flexibility and ability to handle multiple, concurrent tasks required.
Ability to work under pressure and adjust for additional hours, as necessary, required.
High proficiency and fluency in Microsoft Office applications required.
MINIMUM PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to remain in a stationary position for extended periods of time.
Must be able to operate a computer extensively for four (4) or more hours per day.
A cover letter, resume, and reference contact information are required to be considered for this position.
Pre-employment background checks are required for all Chapin Hall at the University of Chicago positions.
To express interest in this opening, please visit https://csschcc.sentrichr.com, click on the “Job Openings” tab and search for the position. (Requisition number 0229)
Formal expressions of interest are accepted online only.
Individuals in need of reasonable accommodations to complete the application process should contact Human Resources by calling (773) 256-5156, or by sending an email to firstname.lastname@example.org.
Chapin Hall at the University of Chicago is an Affirmative Action, Equal Opportunity Employer that values and actively seeks diversity in its workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, status as an individual with disability, age, protected veteran status, or any other status protected by law.