Salary is commensurate with experience and education
Priority consideration will be given to applications submitted by 12/22/2017.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for four consecutive years.
The University of Washington's Division of General Internal Medicine is considered to be among the top five Divisions of General Internal Medicine in the nation. GIM is the largest division in the Department of Medicine. GIM has a workforce of close to 400 including over 290 faculty members who are known for their outstanding research, teaching and patient care and nearly 100 non-faculty staff members. GIM conducts its activities at the UW Medical Center (UWMC), Harborview Medical Center (HMC), the VA Puget Sound Health Care System (VAPSHCS) in Seattle, and the Boise VA Medical Center (Boise VAMC) in Idaho, with research located at multiple sites across Seattle.
The Division's Clinical Practice at UWMC and HMC generates gross billings in excess of $13 million annually derived from seven outpatient clinics (the General Internal Medicine Center & Women's Health Care Center at UWMC-Roosevelt; five Harborview Medical Center based clinics including the Adult Medicine Clinic, International Medicine Clinic, Pioneer Square Clinics, After Care and Occupational Medicine Clinic) as well as the Hospital Medicine Program at UWMC and HMC, and coverage for multiple months of inpatient ward attending services for which the Division receives several million dollars of direct faculty salary support from the medical center. Approximately 125 faculty participate in the Division's clinical activities at these two sites.
The Division of General Internal Medicine has an outstanding opportunity for a full-time GIM Clinical Revenue & UW Section Administrator.
The Section Administrator will be the key Administrator at the UWMC location with responsibilities for oversight of the research and training programs, staffing, financial operations, grant management and space management.
The Division of General Internal Medicine provides patient care at multiple outpatient clinics and on multiple inpatient services at UWMC, UWMC-Roosevelt, and HMC. This position requires a broad scope of knowledge and understanding of the relationship of the medical centers, the School of Medicine, the Department of Medicine, UW Physicians, as well as the numerous medical services provided and under the direction of GIM faculty at UWMC and HMC. This position must also be knowledgeable and have a clear understanding of the various funding arrangements between the Division and these entities, the billing procedures for each clinical service and the complex clinical funds flow process.
This position must understand and implement complex policies and procedures related to the Clinical Practice, such as HIPAA, CIA, CMS policies on billing, coding and documentation, medical staff privileging and credentialing, etc.
This position will manage budgets and personnel and will have authority to make independent decisions in these areas, for example, authorizing expenditures on the clinical operations budget and allocating physician FTE.
This position acts as the on-site administrator for the UW Section of the GIM Division. This includes working with the Section Head on administrative and leadership issues and oversight of all financial and research administration functions and staffing for the section. Some examples of these responsibilities are as follows:
Supervise fiscal, administrative and research staff including HR processes, budget oversight, purchasing and inventory, information systems and security for GIM staff in UWMC section.
Design and maintain a financial reporting process for the UWMC section.
Provide oversight and guidance for sponsored research administration conducted by GIM faculty in the UWMC Section.
Provide guidance and counsel to faculty and staff in facilitating the section's ability to achieve scientific and educational goals.
Ensure health and safety, lab safety, compliance, medical education and human resources/academic affairs runs smoothly for the GIM programs based in the UWMC section.
Provide oversight to GIM Payroll Coordinators pertaining to UWMC section staff and faculty to ensure accurate and timely payroll costing allocations are processed.
Oversee space and facilities management for UWMC section locations.
Provide oversight for the UWMC section faculty annual review process.
Coordinate gifts to the UWMC section with the UW Advancement Office.
Oversee administrative support to the UWMC Section Head.
CLINICAL PRACTICE PLAN MANAGEMENT
This position manages the clinical faculty effort for the GIM Division, working closely with the Department of Medicine Clinical Revenue team to ensure clinical faculty effort is appropriately allocated. Specific responsibilities include:
Responsible for analyzing and maintaining cFTE allocations and funding for Division clinical faculty.
Responsible for tracking and maintaining all clinical Division support agreements between the School of Medicine, University of Washington Medical Center and Harborview Medical Center. This includes both hospital funded faculty and department/division support agreements.
Monitor available clinical FTE during each academic year and project vacancies for current and subsequent years.
Coordinate with the Department of Medicine on completion of the annual UWP budget.
Responsible for monthly analysis of the Division UWP Income Statement.
Provide oversight for clinical time management surveys for faculty physicians in GIM.
Provide required and requested analysis and reporting and assist with projects as needed.
CENTER FOR SCHOLARSHIP IN PATIENT CARE QUALITY AND SAFETY FINANCIAL MANAGEMENT
This position manages the financial operations of the Center for Scholarship in Patient Care Quality and Safety that includes complex financial analysis and development. Specific responsibilities include:
Responsible for the management of financial resources of the Center, including planning, budgeting and accounting functions.
Provide financial, technical and administrative analysis and evaluation of program funding initiatives.
Provide effective strategic, intellectual, and technical assistance to program faculty and staff on policies, compliance and regulatory matters.
Establish and oversee comprehensive fiscal record keeping systems and establish appropriate policies for management of Center funding.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Bachelor's Degree in Business Administration, Finance or related field plus a minimum of 4 years administrative experience in a clinical department required.
Ability to problem solve, take initiative, set priorities, handle multiple projects, and exercise good judgment in a fast paced, dynamic, deadline driven environment in an organized and professional manner.
Proficient in MS Office products.
Excellent communications skills (written and verbal) with all levels of colleagues; excellent interpersonal skills.
Strong time management and organizational skills.
Research administration experience.
Knowledge of the University of Washington systems, policies and procedures.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Master's Degree in Health Services Administration or Health Care Administration.
5+ years experience in a clinical department; familiarity with practice plan and medical staff appointments.
Experience in higher education administration, including budgeting and strategic planning.
Human Resources management experience.
CONDITIONS OF EMPLOYMENT
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.