Description: The Archivist & Records Coordinator contributes to the operation of the Emerson College Archives and Special Collections by providing reference services for patrons, processing collections, overseeing interns, and acquiring permanent institutional records. This position also contributes to a college-wide records management program by training Departmental Records Officers (DROs) and other staff on records management issues and archival procedures. This is a bargaining unit position. In this position, you will be exclusively represented by the Service Employees International Union, Local 888 for purposes of wages, hours and other terms and conditions of employment.
Campus Location: Boston Campus
Required Knowledge: ALA accredited masters degree in library/information science with coursework in Archives or Archival Management.Comprehensive knowledge of current trends in archival appraisal, description, preservation, access, and dissemination of archival information.Advanced communication skills and customer service orientation, including the ability to work with all academic levels from administrators to staff and faculty.Familiarity with archival discovery systems.Knowledge of Records Management best practices.Ability to plan and coordinate complex projects and services.Knowledge of archival metadata standards including Dublin Core, METS, MODS, PREMIS, and VRA core.
Preferred/Desirable Knowledge: Degree specializing in archival management.
Required Prior Work Experience: Three to five years experience related to career discipline. Two or more years experience working with archives and institutional records.
Diversity Statement: Emerson College believes diversity enriches the educational experience by providing students with the opportunity to learn from individuals who may have different backgrounds, experiences, and perspectives. Engagement with diversity in the curriculum, in our co-curricular offerings, and all other aspects of the College enhances the personal and intellectual growth of all members of our campus community. Emerson is committed to strengthening communities, including our workplace, by fostering the development of the intercultural competencies necessary for meaningful citizenship in an increasingly complex, pluralistic society.
Open Date: 11/27/2017
Classification Title: Career IC
Salary Grade: 16
Job Family: Individual Contributor
Responsible for all aspects of fulfilling archives requests by providing reference service to internal and external constituencies, locating the requested information/materials and delivering, retrieving and refiling as necessary. Maintains a charge out system, maintains statistical data, in order to generate and analyze reports.
Enhance access by accessioning new acquisitions, creating inventories and box lists, and processing large and complex collections. Updates and maintains archival discovery systems while keeping the ECASC web pages current to provide patrons with up-to-date information on collections and services.
Collaborates with the Head of Archives and Special Collections to acquire and maintain institutional records and archival collections documenting the history of Emerson College.
Train and assist DROs and staff in implementing the principles and practices of records management, update records management policies and schedules and publish them on the website as necessary.
Collaborate as necessary with campus partners in outreach efforts such as Alumni Weekend activities, exhibits (physical and digital), archival displays, primary source instruction, and special events.
Maintain inactive records stored and managed by a third party vendor by coordinating deliveries and retrievals. Assist departments and vendors in establishing and maintaining departmental accounts. Provide user training on inactive records storage practices and procedures. Coordinate and schedule records destruction for all departments across campus.
Emerson College is the nation’s premier private college dedicated exclusively to majors in communication and the arts in a liberal arts context. It is located in the theater district in the dynamic multi-cultural city of Boston in close proximity to major arts institutions, media outlets, and research centers. The College enrolls 3,783 undergraduate students and 641 graduate students from 71 count...ries and 48 states. Emerson College is committed to an active, intentional, and ongoing engagement with diversity – in its people, in the curriculum, and in the College’s intellectual, social, cultural and geographical communities. Our inclusive excellence framework recognizes that institutional excellence comes from fully engaging with diversity in all aspects of institutional activities. Members of historically under-represented groups are encouraged to apply.