As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our Benefits page.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for four consecutive years.
The University of Washington's School of Public Health (SPH) is one of the nation's premier schools of public health. With a growing student body of undergraduates and more than 800 graduate students, the School's academic, research and service missions are supported by 250 voting faculty and more than 500 staff who work within five academic departments Biostatistics, Environmental and Occupational Health Sciences, Epidemiology, Global Health (joint with the School of Medicine), Health Services and the Office of the Dean.
The School of Public Health currently has an outstanding opportunity for a PROGRAM COORDINATOR.
The Student Services in the Office of the Dean works to enhance the experience for students in the UW School of Public Health by creating a vibrant school community and providing the support and resources necessary for success. This mission is accomplished through co-curricular programming that complements students' academics and facilitates their involvement in research and service. Areas of activity include policy development and student advocacy, student workshops and academic tutoring, community service programs, SPH-level fellowships and scholarships, and the MPH practicum. Serving as a central resource, OD Student Services seeks to supplement and reinforce the work of the departments and the community of practitioners that is their student services staff. The office provides recruitment support and acts as a gateway for prospective students through print materials, a web presence, and one-on-one advising that connects them directly with program offices. Working closely with student groups, OD Student Services staff advise and foster student leadership and engagement.
Duties and Responsibilities:
Under the supervision of the Manager for Funding and Student Services Programs, this position serves as an integral member of a dynamic student and academic services team. The Program Coordinator will plan and implement events for students and serve as the primary contact in the Dean's Office for prospective students. This position is responsible for all front-office functions. Specific responsibilities include coordinating event logistics, engaging with prospective students with the goal of connecting them to appropriate sources for additional information, and providing support to ensure the successful functioning of the Office. The Program Coordinator will handle financial transactions and contribute to the development and updating of resources and materials associated with the full range of programs, activities, and initiatives.
Serve as the initial point of contact in responding to questions and inquiries about SPH degree programs and Student Services activities. Greet visitors, monitor main office phone, respond to general email inquiries, and maintain a professional courteous demeanor.
Handle financial transactions including generating and monitoring requests for payment, transaction reconciliation, and budget tracking. Provide detailed information to support budget planning. Address accounting issues and maintains appropriate backup in accordance with SPH and UW guidelines and requirements.
Handles logistical arrangements for SPH Student Services Staff meetings including room reservations, and preparation and distribution of materials ahead of time. Attends meetings and drafts and distributes meeting notes.
Schedule appointments and meetings of varying scale and complexity involving faculty, staff, and students.
Maintain office areas in neat and orderly manner and systematic office files and records, both paper and electronic.
Work on special projects as needed.
Event Coordination and Communications:
Coordinate event logistics including but not limited to negotiating and managing vendors for catering, transportation, security, production, etc. and assist with the full range of tasks associated with programs and events varying in scale and complexity from small lunches to workshops to the SPH graduation celebration.
Provide general direction to support staff and volunteers in planning and execution of these events.
Manage production and distribution of weekly email newsletter, The SPH Insider, communicating events and opportunities to students and other interested community members.
Manage a shared events calendar across the school (study breaks, lectures, happy hours, movie nights, etc.)
Collect, analyze, and report on attendance at OD-managed student events.
Work as a member of the office team to further the School's priority of increasing the diversity of its student body. Activities in this area include recruitment materials, activities, and analysis of patterns in application, admission, and matriculation.
Serve as the first point of contact for prospective student inquiries; connect prospective students with appropriate sources for further information, e.g., departments or more extended advising session within OD Student Services.
Update and maintain recruitment materials as well as maintaining recruitment Go-kits, monitoring Go-kit reservation system, coordinating that event follow-up survey is completed, and compiling responses.
Working with the Manager of Student Funding and Student Services Programs departmental and program contacts, maintains prospective student information: website, catalog, brochures, etc.
Coordinate disbursement of lead retrieval information from recruitment fairs and conferences.
Coordinate review/verification of department and program listings and information on university (General Catalog, Graduate School) and external websites and search engines.
Recordkeeping and Data:
Assist with data entry and paperwork tracking associated with SPH Student Services.
Compile, analyze and report regularly on range of data and statistics including those related to applicants, current students, and graduates as well as program and event assessments.
Respond to administrative requests associated with student status, e.g., residency verifications, etc.
High school graduation or equivalent AND two years of experience in a program of higher education, student affairs, and/or event planning.
Enjoys working with a diverse student body.
Experience with event coordination and managing conference logistics.
Excellent written, oral, and interpersonal communication skills and ability to work with faculty, staff, students, prospective students, and the public.
Demonstrated experience in handling detailed and demanding work with a high degree of accuracy and composure.
Ability and flexibility to work independently and as a team member.
Ability to meet project deadlines, organize workload, and prioritize duties in a busy environment.
Experience providing exceptional customer service in a high volume work environment.
Experience working with and analyzing data.
Strong proficiency in Word, Excel, and Outlook.
Washington State Driver's License.
Familiarity with the UW systems including Catalyst, My Financial Desktop, EARS, MyGrad, Marketo, SDB, Canvas, Prezi.
Ability to work occasional overtime or make schedule adjustments during peak periods of activity.
Creative, enthusiastic self-starter who has the ability to react to changing needs.
Appointment of the successful candidate to this position may be made contingent upon a satisfactory outcome of a criminal conviction history check .
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.