Salary and benefits are competitive. Salary is commensurate with qualifications and experience.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for four consecutive years.
Facilities Services (FS) is a world-class organization providing exceptional services anywhere, anytime in support of the University of Washington's mission of teaching, research, and discovery. FS engages employees through LEAN practices and continuous improvement. FS includes eight departments that operate, maintain and support the University: Administration & Strategic Initiatives (AVP), Building Services Department (BSD), Campus Engineering & Operations (CE&O), Facilities Employee Services (FES), Facilities Maintenance & Construction (FMC), Finance and Business Services (FABS), Transportations Services (TS), and UW Emergency Management (EM).
Finance and Business Services consists of Facilities Services Finance which manages and oversees financial resources and provides business expertise to enable Facilities Services to achieve its mission and goals; Moving & Surplus coordinates the collection and liquidation of the university's surplus equipment and materials; Facilities Services Stores, procures goods and services along with dispensing in-house inventory needed for Facilities Services to maintain the UW buildings and grounds and Facilities Services Technology Services administers information systems in support of Facilities Services' mission.
We have an outstanding opportunity for a Materials Management Analyst.
Under the general direction of the Assistant Director for Materials Management, the Analyst is responsible for delivering accurate and actionable analytical tools and information coupled with a flexible approach to problem solving. The Analyst must be able to function well independently, be able to analyze procurement, financial, and operational practices through the use of action research, business metrics, process improvement tools, and business flow mapping. The Analyst must be able to analyze, evaluate, and communicate financial and operations performance in tandem with providing recommendations for continued business improvements.
DUTIES AND RESPONSIBILITIES:
Program Operations, Project Management, and Operations Enhancement:
This individual will frequently interact with Staff, Managers, and Senior Leaders in Finance and Business Services and throughout the division of Facilities Services.
Autonomously manage multiple projects with varying timelines, resources and priorities applying various LEAN methodologies for gathering data, recommending proposed solutions and assessing for improvement. POS must have a strong customer service orientation, a focus on delivering accurate and actionable analytical tools, and a flexible approach to solving problems.
Able to develop standard operating procedures (SOPs) which include instructions or steps for staff to follow that will have the best impact on operations, avoiding adverse impacts, maximizes operational efficiencies, and comply with fiscal requirements.
Data and Metric Management:
Measure purchasing performance associated with the cost of raw materials. Measure and report on purchasing and operation effectiveness with a particular emphasis on gap analysis. Key measures include but are not limited to vendor performance, contract utilization, delivery metrics, price effectiveness and inventory flow.
Collect and report cost savings:
An obvious performance measure of the success of any purchasing department is the amount of money saved by the company. Utilize defined metrics and present outcomes associated with key financial, procurement and operations metrics as needed. Develop and refine reports, metrics, and systems for information sharing and analysis.
Inventory Management & Analysis:
Assist with inventory management associated with the SKU [Stock Keeping Unit] setup, removal, coding, refinement, and characterization of SKUs. Conduct detailed analyses to determine optimal stock levels for a large number of items with irregular purchase history in such a way that order fulfillment is maximized and on-shelf value is minimized.
Track inventory with regard to the volume, use, placement, and availability of stock on hand to ensure the warehouses match the stock levels of the inventory management system. Reconciling, reporting on, and making recommendations regarding stock levels. Assist with identifying the causes for and the prevention of inventory shrinkage to minimize losses and correct mis-issuance of stock.
Develop replenishment practices and assist with the development and implementation of strategic plans associated with stock placement, stock replenishment, and discontinued stock.
Budget Management and Analysis:
Prepare and maintain operational budgets and prepare budget status reports on both regular and ad hoc basis. Identify budget variances and develop a process to address variances. Exercise independent judgment and decision making skills when reconciling budgets and resolving problems.
Maintain records and respond to audit requests, resolve issues that arise and independently implement recommendations from internal audits and external auditors. Assembles historical data in order to make recommendations on future budgetary needs.
Perform other duties as assigned.
Personal integrity and trustworthiness
Manage stressful situations and changing priorities effectively
Collaborative and capable of communicating effectively with a diverse group of colleagues
Anticipate, recognize and resolve problems
Organized and detail oriented
Positive, optimistic, success-oriented attitude
Promotes a safe work environment
Bachelor's degree in business administration, facilities management, quantitative field, or other related field or equivalent combination of education/experience
A minimum of two years' experience providing high level program coordination or administrative support.
Commitment to effective collaborative relationships and teamwork; respectful and effective communication with all levels of staff and leadership.
Excellent written and verbal communication
Demonstrated ability to operate with a sense of urgency to support complex project, presentations, and meetings.
Able to accurately process large volumes of transactions, manage multiple priorities and meet deadlines.
Ability to exemplify Facilities Services Materials Management's strong commitment to service excellence.
Exceptional interpersonal communication and competently facilitates difficult discussions to move toward positive resolutions
Demonstrated ability to work independently with minimal supervision
Exemplifies a high degree of autonomy, personal initiative, discretion, professionalism, flexibility and independent judgment.
Strong team player willing to take on tasks needed and identify and implement process and work flow improvements to gain efficiency and improve customer service.
Proficiency with PowerPoint.
Intermediate Excel Skills (e.g. VLOOKUP, pivot tables.) or ability to quickly develop/use these skills
Ability to efficiently and effectively travel locally to alternate work sites (on/around Seattle campus) as needed.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Experience with Balanced Scorecard, Lean, or knowledge of process improvement tools other similar systems, in a multi-functional operational environment
Experience developing Standard Operating Procedures that aid staff training/staff education
Basic MS SQL Server query proficiency and basic Visual Studio Proficiency
Inventory management experience
Experience designing and presenting metrics and reports
Valid Washington State Driver's License
Conditions of Employment:
Ability to lift up to 50 pounds unassisted and ability to lift 50-100 pounds with assistance
Ability to work in a smoke-free environment
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.