CAREER SERVICES PROGRAM ASSISTANT (FIXED DURATION)
UW BOTHELL DIVISION OF STUDENT AFFAIRS
Closes On 12/15/2017
12 month position, 50% FTE, 20 hours per week
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
UW Bothell Division of Student Affairs collaborates with students in providing services and opportunities which fosters student engagement, holistic well-being, personal and professional development, leadership, and experiential learning. Our core values are Social Justice, Collaboration, Professionalism, and Innovation.
As part of the Division of Student Affairs, Career Services aims to empower UW Bothell students and recent graduates to explore majors and careers, build professional skills, and connect with the employment and graduate school community. In serving individuals across majors and interest areas, we collaborate to provide guidance and resources for students as they develop professional competencies essential for lifelong success. Through curriculum integration, targeted programs, and personalized advising, we aim to infuse career exploration and experiential learning into students' daily lives, as well as provide support in articulating their unique set of skills and experiences to future employers, admissions committees, and beyond. Additionally, Career Services focuses on building strategic relationships with alumni, employer partners, and community members. Our goal is to open doors and create opportunities for students and graduates to define and deepen their professional interests, which will ultimately allow them to contribute to UW Bothell's regional, national, and global impact.
Our Department of Student Affairs has an outstanding opportunity for a part-time (20-hour a week) Career Services Program Assistant.
This team member will provide assistance to Career Services in strategizing and implementing improved practices related to internal and external communications and marketing efforts. Specifically, the Program Assistant will focus on the review and renovation of the Career Services website and help us expand the quality and quantity of user-friendly virtual resources for students, alumni, and community members related to professional development. They will also serve as the primary contact to help streamline event calendaring practices, currently across a number of technologies. Direct communication with students, staff, employer partners, faculty, and community members will be a regular responsibility of this team member, and they will help to execute a number of successful student and alumni-focused career events and programs throughout the year.
We are seeking an individual with excellent written and verbal communication skills, experience with technology (web design, Microsoft Office and Outlook, databases and CRM's, and other UW-specific systems), and a customer service focus. Successful candidates will be both creative and have strong attention to detail, as well as relevant experiences with time management and adaptability. This position has multiple competing work demands and requires well-developed prioritization and organizational skills, and ability to work independently and within a team.
Serve as primary project manager, strategic lead, and implementation specialist for Career Services website review, renovation, and maintenance; focus on how to increase and improve virtual resource offerings for students and alumni; liaise with campus colleagues in IT, Marketing and Communications, Advancement, Student Affairs, and more to create a dynamic and user-friendly experience.
Coordinate calendaring and capturing program statistics across platforms for program activities such as career fairs, networking events, workshops, employer information sessions and tabling, and classroom presentations; consult with staff members on best practices for streamlining and ensuring accuracy in office event calendaring and statistics gathering.
Liaise with student marketing assistants in Student Affairs working on projects and campaigns for Career Services throughout the year; review and make recommendations for marketing project work; retrieve and distribute marketing materials.
Engage directly with students, staff members, current and potential employer partners, faculty, and community remembers to triage inquiries and requests that come through common email inboxes.
Compile and distribute information relative to program activities, confer with other campus departments and outside agencies
Compose correspondence, printed materials, and/or news releases related to programs, events, and services; edit materials for accuracy, appearance, readability, and style; train and direct the student workers assisting with weekly Career News email blast to campus.
Schedule and reserve space for events, appointments, meetings, and programs, as needed.
Support Employer Relations Manager in administration and troubleshooting of HuskyJobs (Symplicity) job/internship database and on-campus interview application portal; assist with implementation and training around new Interfolio system for student employment on campus, schedule to go live in late 2017.
Provide event set-up support for individual and all-team programs, including bi-annual career fairs, dining etiquette dinner, employer information sessions, and more.
Participate in regular staff and informational meetings, retreats, and training opportunities as part of Career Services, the Division of Student Affairs, the Student Success Center, and the UW Bothell campus.
Perform other related duties as assigned.
High school graduation or equivalent AND two years of experience in full time clerical work (administrative support, overseeing and executing office operations) OR equivalent education/experience.
Experience with technology (e.g., web design, Microsoft Office and Outlook, databases and CRM's, and other UW-specific systems)
Demonstrated organizational proficiency and interpersonal skills. Must be able to manage competing priorities and communicate effectively.
Ability to prioritize work based on knowledge of office needs. Ability to work in an organized and professional manner under multiple deadlines and interruptions.
Intermediate experience with personal computer, Microsoft Office Suite (Microsoft Word, Excel, Outlook, and PowerPoint), complex calendar management, and the Internet.
Ability to work respectfully with a diverse constituency.
Higher Education Experience, especially working with and on behalf of students. Career Services experience a plus.
Web Design Experience
Working knowledge of University of Washington computer systems, including Kentico web design platform, HuskyJobs (Symplicity) database, and/or Interfolio applicant tracking system
Customer Service Experience, especially engaging with a variety of constituents via email correspondence
College Recruiting and/or Human Resources Experience with a focus on college-age students or individuals
CONDITIONS OF EMPLOYMENT: Typically a 20-hour, 3-5-days per week position in a standard office environment. This position is overtime-eligible if work week extends beyond 40 hours. To effectively complete timeline-driven projects and deadlines, a work schedule that fluctuates due to after-hours activities, meetings, and events is common. Evening responsibilities are frequent and weekend hours occur occasionally. When working events, the this position may need to lift/move 50lbs, bend, stoop, work with hands above shoulder level, or climb stairs. Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.