This position will provide administrative support to the Associate Dean for Human Resources and Senior Director of HR Shared Services, handling administrative tasks as assigned. The Administrative Support Specialist will serve as the initial point of contact for inquiries, triaging requests and handling routine inquiries that do not require escalation. The Administrative Support Specialist will be responsible for coordinating interviews, meetings and special events (orientations, training sessions, etc). The Administrative Support Specialist will also be responsible for maintaining HR records, including personnel documents. This position will also be responsible for end-to-end processing, routing and monitoring of J-1 visa applications for foreign scholars in the College of Arts & Sciences. The Administrative Support Specialist serves as the primary contact for the departments regarding processing of documents for all J scholars within the College of Arts & Sciences, serving as an important liaison with the Office of International Student and Scholar Services (ISSS). The Administrative Support Specialist will coordinate the timely submission and tracking of documents, working in conjunction with the university's ISSS and the CAS HR-Immigration Specialist. The Administrative Support Specialist will work in tandem with others in the office to fulfill varying, everyday administrative duties such as calendar and meeting support (including action minutes for various committee and council meetings), mail processing, and event coordination.
Education and Experience:
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Experience with Microsoft Office required (Outlook, Word, Excel and Access in particular); demonstrated PowerPoint experience.
Candidate must have a strong base of general office procedure and have significant customer service/conflict-resolution experience, excellent problem solving skills, professional demeanor, be a self-starter, systems thinker, able to shift priorities, work independently and also closely with others. Candidate must demonstrate an understanding of handling sensitive, confidential information or issues.
Candidate must also possess excellent written and verbal communication skills.
Experience with Word Press or other web editing platform is preferred. Experience working in a human resources department and/or university experience is also preferred. Experience writing and/or drafting executive level communication.
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.
About The University of North Carolina at Chapel Hill
Carolina rates among the nation’s great institutions of higher education, set on an historic and beautiful campus that celebrates all four seasons. Carolina’s students, faculty and staff come here from around the world, bringing varied cultural, racial and ethnic heritages that help make UNC-Chapel Hill a thriving intellectual center. We’re repeatedly ranked the nation’s best value in higher educa...tion for students seeking to earn a college degree – the University has garnered the top spot each time since the ranking’s launch in 1998.Whether you’ve just started your career, are new to academia or are a seasoned professional with assorted campus experiences to draw on, we hope you will find a great place at Carolina.