Personnel - Act as Personnel Manager for concerts and rehearsals as assigned by the Director of Orchestra Personnel. Duties include time keeping, recording attendance, ensuring proper working conditions for the orchestra and calling musicians to the stage. - Assist with maintaining attendance records and payroll administration on a bi-weekly basis. - Assist with payroll administration and report filing for special projects such as tours and media activities. - Coordinate musician sign-ups for orchestra (receptions, bus travel, etc.), as well as recommending and coordinating musician requests for organization activities and meetings. - Serve as retiree liaison and coordinator of the retiree program and retiree recognition events. - Create, distribute and collect all wind, brass and percussion casting. - Create and update all seating rosters; Distribute string rotation information. - Contract and work with extra musicians and substitutes as assigned. - Coordinate Musician hospitality activities. - Set up and maintain season files for the Personnel Department. - Manage budget trackers for all musician hires. - Order office supplies, distribute internal and external mail, and interface with IT regarding departmental needs, as well as other office duties. - Maintain thorough understanding of OPAS software and working relationship with OPAS consultant. - Maintain a thorough knowledge and understanding of the Collective Bargaining Agreement. - Other duties as assigned.
Auditions - Manage audition process with support of the Director of Orchestra Personnel. - Responsible for communicating all details of auditions: placing ads, posting repertoire list and communicating with candidates. - Maintain audition database for each audition. - Coordinate audition day logistics. - Develop and communicate schedules for guest candidates during audition weeks. - Manage the OTPAAM audition and candidate schedule, including advertising, audition day logistics, and facilitating interviews.
Schedule - Communicate the schedule to the orchestra via the summary schedule, tentative yearly schedule, weekly call sheets, schedule changes, and the online data access. - Track all schedule changes and manage schedule contract tracking. - Assist with yearly set-up of the Orchestra Schedule in OPAS. - Manage annual production of the tentative yearly schedule.
- Bachelor’s degree required; Degrees in Music or Arts Administration Preferred. - Strong computer skills – proficient in Microsoft suite, including MS Publisher. - Knowledge of OPAS preferred. - Outstanding communication skills with the ability to maintain trust and confidentiality. - Ability to manage multiple tasks simultaneously and must be detail-oriented. - Strong communication skills and be a team player.
The Pittsburgh Symphony Orchestra provides musical experiences at the highest level of expression to enrich the community and to satisfy the needs and preferences of our audiences. We work together to support an internationally recognized orchestra and ensure: a viable long-term financial future; a fulfilling environment for our Orchestra, Staff, Volunteers and Board; and the unsurpassed satisfaction of our customers.