A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Starting salary may vary depending on qualifications and experience.
The School of Information (UMSI), a progressive, interdisciplinary professional school offering four academic programs, has an exciting opportunity for a Research Process Coordinator. Our school mission is to create and share knowledge so that people will use information – with technology – to build a better world.
The successful candidate will be a part of a dynamic Research Administration team and be responsible for a wide variety of activities supporting faculty research. Reporting to the Director of Research Administration, this role will coordinate research pre and non-financial post award processes for UMSI including research-related compliance, sourcing funding, and supporting and advising on faculty proposal preparation as well as sponsor-related post-award processes.
For more information about research at UMSI, please visit our website. This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.
As the Research Process Coordinator in UMSI, this position’s key responsibilities include but are not limited to:
COMPLIANCE: Manage compliance items related to research at UMSI. Maintain and update UMSI policies. Track requirements and send notifications of potential non-compliance. Maintain, update, and share related resources and training. This includes items such as grant-related conflict of interest, ClinicalTrials.gov, public access requirements, responsible conduct of research and scholarship, PEERRS, and eVerify.
PRE-AWARD ACTIVITIES: Find and communicate funding opportunities to the UMSI faculty. Search current sources for research funding. Assist faculty in finding funding for specific ideas/topics of interest. Look for new sponsors and opportunities for research funding. Work with the faculty through the proposal process to enhance the probability of proposal success.
Coordinate a timely submission of proposals while ensuring appropriate approvals. This includes producing reports for current and pending support documents; maintaining current biosketch documents for all UMSI Faculty; creating submission checklists; developing budgets and obtaining budget data (i.e. salary and fringe benefit rates, etc); uploading information into Proposal Approval Form (PAF) in eResearch and routing for approval; uploading proposal material into electronic submission systems (i.e. grants.gov, Fastlane, etc); creating hard copy files of proposals and entering them into databases. Maintain a file of successful proposal examples to programs with potential to support UMSI researchers. Develop and maintain project submission templates.
POST-AWARD ACTIVITIES: Review and interpret terms and conditions of award documents as needed. Compose award announcement emails to the project team and applicable administrative staff. Coordinate assignments with financial staff when new funding is received. Arrange start-up grant administration planning meetings when necessary. Work with UMSI Marketing and Communications to announce award to external audiences when appropriate. Work with the UMSI financial staff to strategize spending of expenses and resolve issues. Coordinate and process no cost time extensions and other Federal Demonstration Project paperwork upon funding and through terms of award. Track and send reminders to faculty about annual/final reports to sponsors. Maintain communications with collaborating institutions and UM central offices (ORSP, Contracts Office, UMOR etc). Note: the UMSI research office team handles non-financial post-award activities. We work closely with our UMSI finance team who handles the non-sponsor related financial aspects of our sponsored funds.
Prepare biannual research reports on faculty research capacity. Meet with the RAD and Director for Research Administration to assess current capacity and to develop plans of action. Prepare annual reports and develop any other reports based on requests. Track and report faculty annual summer salary allocation and academic year sponsored funding with UMSI Human Resources, and maintain records of appointment for research faculty and staff ensuring timely notification to the researcher and HR if appointment is in danger of being reduced due to lack of funds. Track cost share commitments. Perform prioritization of daily work for the team. Perform project management, including prioritization, resource and time estimates. Participate in strategic planning and setting of technical direction for the department. Other duties as assigned.
Bachelor’s degree in a related field or equivalent combination of education, certification, and experience
Minimum of 3 years progressively more responsible experience with pre- and post-award administration of grants and contracts
Experience with sponsor systems such as NSF Fastlane and grants.gov
Excellent computer skills and proficiency in Microsoft Office applications (Windows, Excel, Access)
Ability to gather, interpret, and analyze resource data in order to make recommendations
Ability to set priorities, handle multiple assignments and deadlines, while operating in a flexible and professional manner
High degree of initiative and resourcefulness
Exceptional attention to detail while delivering the highest level of customer service
Ability to work independently and as part of a collaborative team.
Ability to work in open, collaborative space and ability to work in a fast-paced environment and be able to effectively manage uncertainty
Excellent written, oral, and interpersonal communication skills
4 or more years progressively more responsible experience with pre- and post-award administration of grants and contracts
Experience with electronic proposal submission systems, particularly eResearch
Experience working with complex financial and administrative information systems
Knowledge of UM policies and procedures
Punctual, regular, and consistent attendance is required. May require working during non-business hours and on weekends.
The University of Michigan is an equal opportunity/affirmative action employer.
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For..." survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.