The Undergraduate Coordinator works under the general supervision of the Administrative Manager to provide general administrative and clerical support in the daily operation of the History of Art department. As receptionist for the department's administrative office, greet visitors, screen and refer calls, and answer walk-in inquiries. Provide support to the Directors of Undergraduate and Graduate Studies, the Graduate Field Assistant, Visual Studies program and Administrative Manager in a range of departmental functions. Organize and complete the entire graduate application process in the CollegeNet system. Act as primary resource for information to prospective and current undergraduate majors and minors. Coordinate collection of grades and submit electronically to College Registrar. Coordinate the ‘drop/add’ period each semester. Maintain a variety of databases. Coordinate travel arrangements, maintain calendars, plan events. Maintain department web page. Provide general supervision and training for work-study students.
The Department of History of Art is a mid-size unit, centrally located in the College of Arts & Sciences, with a gallery space that is often used by students for study or events. During the academic year the Undergraduate Coordinator is involved with a variety of tasks that brings him/her in close and frequent interaction with students and faculty.
Formal training beyond a HS Diploma of 6 months to 1 year; more than 2 years and less than 4 years experience or equivalent combination. Two years college coursework or Associate's degree preferred. Ability to organize, prioritize and stay on task with numerous distractions is required. Strong computer skills (PC with Word, Excel, Outlook, CollegeNet, WorkDay, and Photoshop), and effective written and verbal communication skills are required. Must maintain confidentiality at all times. Must be personable with professional demeanor. Knowledge of Cornell is highly desirable.
Applications will be accepted until a suitable candidate has been selected. We hope to begin interviews in mid-December with an anticipated start date after the holiday break. To be considered, please submit both cover letter and resume.
No visa sponsorship is provided for this position. Relocation assistance is not available.
University Job Title:
Administrative Asst III
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