To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for persons with disabilities, covered by the Americans with Disabilities Act, in accordance with its requirements.
Duties are numbered for convenience, and do not indicate order in terms of importance, frequency that the duty is performed, or the amount of time spent on the duty.
1. Represents the Professional Development & Retention (PDR) unit in all contacts with internal and external customers with a welcoming attitude that encourages and supports the engagement of College employees.
2. Performs administrative support duties for instructor led training and tasks associated with creation, instructor list, attendance rosters, reports for PDR and college-wide needs.
3. Coordinates new hire orientation, and all training logistics. Participates - as assigned - at event, supports on-boarding related to Colleague access, safety training and checklist creation and other duties.
4. Performs administrative and clerical support for PDR team members.
5. Processes tuition reimbursement and fee waiver requests.
6. Staffs SX Building reception area. Greets and routes employees and other visitors through assigned area, answers telephone, routes calls, takes messages, and provides general information.
7. Copies records, reports and other documents. Files sorts, collates, and binds copied material.
8. Compares and matches invoices with purchase orders, posts accounting data, and performs other general bookkeeping functions.
9. Researches and compiles information for reports, records, forms and other documentation. Coordinates and prepares reports as required by regulations and policy.
10. May be assigned to coordinate general office functions, and complete, coordinate and manage work projects. Orders and stocks office supplies and materials.
11. Handles travel arrangements for the PDR staff including registration, transportation, hotel, and other matters, and ensures that necessary materials are available. Processes forms, reservations, and payments, and prepares expense reimbursements.
12. Participates in special event planning including employee recognition and engagement activities.
13. May provide assistance and support in managing and monitoring budget on behalf of supervisor.
14. Processes invoices. Enters appropriate budget codes, checks for accuracy and attaches appropriate documentation, obtains signatures and forwards to Business Office.
15. Maintains confidential or sensitive records and information.
16. Works assigned schedule, exhibits regular and predictable attendance and works overtime as required and approved to meet workload demands.
17. Performs other related duties as required.
Usual Physical Demands: The incumbent of this position typically exhibits the physical demands identified in the Functional Job Analysis on file in the College's Human Resources Department and which is periodically reviewed and updated. Physical demands listed in the Functional Job Analysis are not job qualification standards, but are used to help the College assess and determine reasonable accommodations for otherwise qualified individuals covered by the American's with Disabilities Act.
While performing the duties of this job, the employee regularly exhibits digital dexterity when entering data into computer. The employee frequently sits for extended periods of time, and occasionally stands and walks. Vision demands include close, relatively detailed vision when focusing on a computer screen. Employee regularly talks and hears. Employee occasionally lifts items up to 30 pounds.
Working Conditions: Normal office working conditions.
Knowledge, Skills and Abilities: Knowledge of: standard office procedures and practices; office administration; business English word usage, spelling, sentence structure, and punctuation; business letter formats. Skill in: typing [35-55 wpm]; application of job software including word processing and spreadsheets; proofreading standard business correspondence and other written documents; customer service; office organization; creating functional report formats; verbal and written communications; performing mathematical calculations including addition, subtraction, multiplication, decimals, percentages and fractions. Ability to: develop and maintain good working relationships with associates, supervisors, job contacts and general public; maintain confidential and sensitive information; exhibit a pleasant public manner and telephone etiquette; originate correspondence; work independently.
High School Diploma or GED. State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).
Preferred Qualifications: At least three years progressively responsible clerical experience in training and professional development
Columbus State Community College has been meeting the diverse educational needs of the Central Ohio community for more than 50 years. The college is proud to be an important contributor to the growth and progress of the region and to serve as the front door to higher education in Central Ohio. From the first graduating class in 1965 through this year, 50,000 students have earned associate degrees ...in 50-plus technical fields and academic transfer programs. Columbus State also offers Associate of Arts and Associate of Science degree programs whose coursework fulfills the freshman and sophomore year requirements for bachelor’s degree programs offered by four-year colleges and universities throughout the state. Specific transfer agreements with more than 40 colleges and universities are in place at Columbus State, and new direct-to degree partnership programs are being developed all the time. Columbus State now has two campuses serving Central Ohio educational needs. The Columbus Campus is located on 85 acres in downtown Columbus. The 108-acre, full-service Delaware Campus welcomed its first students in 2010. Additionally, Columbus State offers classes at nine convenient regional learning centers throughout Central Ohio.