Salary and benefits are competitive. Salary is commensurate with qualifications and experience.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position please visit our website Benefits page.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
University Advancement, Alumni & constituent Relations, has an outstanding opportunity for an Assistant Director.
The Assistant Director, Alumni Relations works with the Associate Director, Alumni Relations (ADAR), to design, execute and evaluate UWAA events intended to engage alumni and friends to the University of Washington in a meaningful way. This position plays a significant role in furthering the UWAA's broad-based engagement, career and lifelong learning initiatives, and community development.
Duties and Responsibilities
Broad Based Engagement
The Assistant Director, Alumni Relations takes the lead on strategy, planning, logistics, execution, and evaluation for multiple large scale broad based engagement programs annually. These programs include but are not limited to, Dawg Dash, Arts Programming and UW Night with the Sounders & Mariners.
Work independently and in collaboration with the Associate Director of Alumni Relations to lead and implement multiple large scale broad-based engagement events annually
Prepare and monitor event budgets, make event level financial decisions in consultation with the ADAR, and be accountable for financial outcomes. Perform post-event financial reconciliation and accounting and submit documentation to ADAR
Work closely with Marketing Communications department to develop and implement comprehensive communication plans: including print pieces and graphics, publicity, electronic communications (Web and email) and other vehicles to promote events and ensure maximum visibility and best image for the UWAA and the UW
Collaborate with and lead colleagues, campus partners and volunteers to plan and execute integrated cross unit events that support Alumni Association and University Advancement initiatives and priorities
Research, evaluate and select internal and external venues and vendors responsible for providing event services. Negotiate prices and agreements and serve as primary contact for event management and customer service issues
Oversee the development and execution of all event logistics including venue buildout, vendor production and event flow.
Serve as on site lead during all phases of event execution
Identify, recruit, educate and direct the work of volunteers and staff to execute high-level customer service at large scale alumni programs for the University
Exercise independent judgment in developing and maintaining relationships with affiliated or potentially affiliated individuals of the University of Washington including alumni, students, supporters and donors
Evaluate programs for outcomes, satisfaction levels and improvement opportunities and make recommendations regarding general and program driven UWAA events
Engage with key program stakeholders to receive feedback and assess future areas of improvement
Alumni Relations Support
The Assistant Director, Alumni Relations supports ADAR with strategy, planning, logistics, execution, and evaluation for multiple large scale broad based engagement programs annually. These programs include but are not limited to, Warm Ups, MAP Breakfast, Dawg Days in the Desert, Reunions and Guardians of the Gonfalon. Key areas of assistance include but are not limited to the following:
Assist in Alumni Relations strategic planning; vendor soliciting, selection, negotiating of terms and implementation of engagement efforts
Monitor and reconcile financial budget tracking systems
Plan and implement marketing and communication deliverables
Produce and maintain record-keeping systems for historical event databases
Provide in depth research related to program format, site selection, and program content. Including but not limited to research and comparisons to other PAC-12 institutions major bowl game formats, and other relevant community programs.
Support reunion programming through assistance with committee meetings, logistical planning and event day execution.
Provide additional support for other emerging AR initiatives
Alumni and Constituent Relations Support
The Assistant Director, Alumni Relations supports the entire Alumni and Constituent Relations team in accordance with key departmental initiatives and priorities.
Partner with Alumni and Constituent Relations program leads and others, to provide logistics and programming support in an integrative and collaborative fashion
Staff ACR events
Manage departmental use, storage and replenishment of event equipment
Support for the Husky Marching Band through participation on the alumni band board and through logistical support of the annual Sneak Preview fundraiser
Other duties as assigned
Effective communications: Expresses oneself clearly and empathetically in interactions with others in all forms of communication, i.e., verbal and written, one-on-one and group, etc.
Interpersonal Awareness: Builds and maintains positive relationships and actively contributes as a member of working teams to achieve results.
Professional Credibility: Takes responsibility for meeting goals, objectives, obligations, and solving problems while representing the mission, vision and values of the organization.
Critical Thinking: Obtains, analyzes and evaluates information effectively in the face of ambiguity. Makes appropriate decisions based on relevant information and experience.
Ethics and Trust: Models and upholds the values of candor, openness, inclusiveness and honesty despite internal and external pressures. Acts consistently with Washington State ethical guidelines and organizational core values and beliefs.
Valuing Diversity & Inclusiveness: Respects, values and contributes to the UW's commitment to inclusiveness and diversity.
Bachelor's degree and three years' of experience in alumni relations, development, public relations or event and program management or related field. Equivalent combination of education and experience from which comparable knowledge and skills have been acquired may substitute for degree.
Experience in large scale programming and community development, ideally in a higher educational environment.
Experience working with budgets, preparing financial spreadsheets, and tracking expenditures.
Experience recruiting and supervising paid and volunteer staffing at events.
Demonstrated strong computer skills, including proficiency with Microsoft Word, Excel, and PowerPoint for correspondence, special reports, spreadsheets, databases, forms, etc.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Experience working in a higher education setting
Knowledge of alumni relations/development/advancement principles.
Knowledge of UW Advancement policies and procedures, including use of the development database software ADVANCE.
Conditions of Employment
Cubicle/Open workspace environment which may result in additional or higher levels of noise and visual distractions.
Ability to work evening and weekend hours, as necessary, on short or limited notice.
Must have regular and reliable transportation for local travel and willing to travel when necessary.
Frequent local travel expected.
A valid Washington State driver's license is required to operate the UW Alumni Association Van. Candidate selected must have personal transportation and be willing to travel when necessary.
Ability to lift/move 20 pounds regularly and up to 40 pounds occasionally for event setup and tear down.
During Events (from setup to tear down) or on Event days:
Ability to stand 4 or more hours continuously. Ability to walk 4 or more hours continuously. Ability Standing: duration of 4+ hours for events Ability to work greater than a 10 hour day
Ability to travel out-of-state up to 10 times per year for events scheduled on evenings and weekends
Ability to travel internationally up to 2 times per year to perform duties and responsibilities as a UWAA Alumni Travel Program tour host.
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.