The Academic Program Coordinator (APC) serves as a member of a team who provide logistical support for programs, instructors, courses, and services offered through the School of Professional Studiesâ™ Pre-College and Undergraduate Programs. Annually, these programs offer over 350 courses in a variety of formats and structures (credit and non-credit; on campus, online, and off-site, including international locations; 1-7 weeks and 9 months long), approximately 500 instructors (Brown faculty, graduate students, and visiting instructors) and undergraduate and graduate student Teaching Associates/Assistants, serving approximately 6,000 pre-college and undergraduate students. The team members work under the direction of the Assistant Director of Academic Program Coordination and in support of Program Directors. The team members provide year-round support for programs by maintaining course and instructor databases, communicating with instructors regarding all aspects of courses (including the details of course offerings, class schedules, classroom needs, media support, computing support, and fieldtrip logistics); ensuring Director of Graduate Studiesâ™ approval of graduate students instructing; and facilitating the flow of timely and accurate information between instructors, department staff, and Program Directors, as well as several SPS operational areas (including admissions, enrollment, payroll, and finance) and University offices (including Resident Life and Environmental Health and Safety, the Registrarâ™s office, academic departments, etc). While each APC has responsibility for supporting specific programs in all these ways, each needs to be familiar with the broad range of processes and details affecting all programs. APCs also assist with supporting other SPS programs and services as needed, eg. preparing and staffing events, front desk coverage, joining in employment searches, and so on.
Responsibilities include but not limited to:
Effectively solicit, track, and communicate course and program information from and to multiple constituencies including SPS program directors and operations, instructors, departmental staff and managers, Directors of Graduate Studies, University offices, and the rest of the APC team.
Implement logistical needs of programs, instructors, and courses, which includes managing and coordinating the provision of services by other University departments and outside vendors.
Provide general operational support for SPS programs and respond to request for project support within the APC team, as needed.
** This is a 12 month, regular and recurring part-time position which requires 25 hours per week (67% FTE) **
Position requires close attention to detail, ability to work in a highly collaborative environment, ability to change priorities to address immediate needs, to problem solve and seek help when needed, work quickly and accurately, maintain professional decorum when faced with problems to solve, work with multiple professional staff including graduate students, post-docs, faculty, university departments, and outside vendors. The person must have a high tolerance for working in a fast paced environment, be able to acclimate to changes due to the growing nature of this department, and do so with a consistently positive attitude.
Bachelorâ™s degree and 2 to 4 years of relevant experience, or equivalent combination of education and experience. Experience in higher education preferred.
Excellent written and oral communication proficiency, including the use of email and telephone
Computer proficiency and experience working with spreadsheets, databases and an enterprise system such as Banner preferred
Complete working knowledge of Microsoft Office Suite required, and Google products.
Strong attention to detail
Team-oriented, professional, collaborative and strong work ethic
Ability to problem solve and prioritize multiple competing priorities effectively
Appreciation of the issues and values related to diversity and inclusion in a workplace and an academic setting.
BACKGROUND CHECK: Criminal and Education
PLEASE NOTE: A completed application consists of a cover letter and resume.
Recruiting Start Date:
Job Posting Title:
Academic Program Coordinator, Pre-College & Summer Session Programs
School of Professional Studies
Scheduled Weekly Hours:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.
Located in historic Providence, Rhode Island and founded in 1764, Brown University is the seventh-oldest college in the United States. Brown is an independent, coeducational Ivy League institution comprising undergraduate and graduate programs, plus the Alpert Medical School, School of Engineering, Executive Master of Healthcare Leadership and the IE Brown Executive MBA.