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This position is responsible for administration, management, and maintenance of all contract and subcontract master files. It is a one person position that requires a flexible subject matter expert. This position is also responsible for the administration of all contracting processes including creating, entering, updating, and modifying of project information into the contracting modules of the accounting system and filing systems. The ideal candidate is experienced in legal processes and is willing to advocate for the company during negotiations and able to track to the contract through the full life cycle.
PRIMARY DUTIES AND RESPONSIBILITIES:
To perform this job successfully, an individual must be able to perform each primary duty satisfactorily:
·Review all branch contracts to determine SECS obligations, liabilities and risks. Highlight risks and document suggested changes and clarifications for appropriate Managerial or legal review.
·Correspond with contracting company to request necessary changes and modifications to meet SECS requirements. Performs negotiations concerning changes.
·Reviews and insures that final contract meets all SECS requests for changes or indicates deviations from such requirements.
·Tracks contracts to ensure executed copies are completed and filed in the appropriate job files
·After contract award, monitor contractual stipulations completion and compliance based issues and notify the Project Manager to such items that they need to be aware of.
·Provides qualification guidelines to subcontractors and evaluates returned applications for qualifications as a SECS approved sub-contractor
·Prepares subcontractor Master Agreements, sub-contracts and work orders based upon information provided by Project Managers
·Verifies information required to issue subcontract documents
·Issue subcontracts and track them to final execution to ensure completed records are provided for respective job files
·Provide appropriate correspondence with regards to contractual matters to both customers and subcontractors
· Provide various other administrative duties/roles within the branch organization
·Advanced knowledge of terms and conditions of contracts and subcontracts in the general industry of construction
·Intermediate knowledge of general accounting procedures. Must have general accounting knowledge of the Federal Acquisition Regulations (FAR)
·Intermediate knowledge of insurance/bonding requirements and practices
·Proficiency in software applications including but not limited to, Microsoft Word, Access, and Excel
·Demonstrated knowledge of financial concepts and terms related to revenue, cost, gross margin and cash management.
·Excellent verbal and written communication skills including, but not limited to, the ability to accurately describe complex situations, develop appropriate wording or language to satisfy legal or contractual requirements, listen effectively, and solicit input from others.
Schneider Electric Buildings Critical Systems, Inc. (SEBCSI) was started in Columbia, Maryland in 2011. We are an extension of our parent company, the global Schneider Electric. Like them, we are experienced in building management systems and electronic security systems.
We focus on commercial, data center, and Federal projects in the Baltimore, Northern Virginia, and Washington DC areas. Due t...o our demonstrated experience on a range of US Government projects, we can provide building automation, security, and integration services to US Government buildings around the world.