Our Client is one of the world's most international banks with over 1,100 branches, offices and outlets in 67 countries. They operate in some of the world's most dynamic markets and have been for over 150 years. More than 90 per cent of their income and profits are derived from Asia, Africa and the Middle East. Their brand promise, Here for good, underlines their distinctive approach.
The successful candidate will join a team of professionals working in a high volume, fast paced team environment, providing administrative support. He /she will have outstanding organisational and numerical skills, be eager to learn and come into the position with a can-do attitude.
This is a 12 months' contract with high chances of extension. You will be reporting to the Head of Project managers and managing a team size of 5. The Office will be located at Changi Business Park.
Raise requisitions / work orders and coordinate the on-boarding and off-boarding processes (including equipment ordering and staff screening), in line with Group policies and procedures. Plan for contract changes and actions such as renewals in advance.
FINANCIAL AND VENDOR MANAGEMENT
Monitor the financial progress of programmes / projects you are responsible for administering. Meet regularly with Project Managers to discuss project financials (forecasts, accruals etc). Coordinate and check accruals submissions. Raise requisitions in eProcurement for the purchasing of goods and services, in line with Group policies and procedures. Coordinate with managers, approvers and vendors to ensure items are approved as quickly as possible. Track / report on Infrastructure (RFS) requests. Track untagged costs and ensure all costs are re-charged to the appropriate project.
MONITORING & REPORTING
Assist in running, analysing and issuing standard reports from Clarity and other systems, including (but not limited to) weekly missing time report, active users, resource allocation, financials, outstanding elearning completion.
Support the Senior Manager in:
Ensuring all team members are trained on using Clarity (including timesheeting). Developing guides / templates, coaching and conducting training sessions on relevant policies, processes, systems and tools.
Setup, administer and coordinate housekeeping of the team's SharePoint sites. Action security / access privileges for SharePoint (and JIRA where required). Provide support to the Senior Manager (where required) in organising travel, meeting/workshop logistics, preparing agenda, minutes, reports and documentation as necessary.