Position Summary: Date Posted 11/20/2017 Open Until Filled No Anticipated Application Deadline (Close date) 01/19/2018 Working Title Assistant to the Chair and Vice Chairs Job Classification Administrator I Department Name 34203-GSPH-Health Policy & Management Job Type Staff Position Number 0128348 Hiring Range TBD Position Description
The University of Pittsburgh is seeking a qualified individual to serve as an Administrative Associate to the Department Chair, the Vice Chair for Education and the Vice Chair for Research. Also special assistant to the Associate Vice Chancellor for Health Policy and Planning, Health Sciences, for Health Policy and Management matters. Duties include the complex and professional management of the Chair and Vice Chair's day-to-day activities, including but not limited to: Maintaining and scheduling the Chairman and Vice Chair's complex daily calendar in relation to their roles within the University, travel arrangements that include international trips; serving as the liaison with faculty, staff and students of the department as well as colleagues across the School and University, and external contacts, problem-solving as appropriate; coordination/design and production of reports, presentations, and class materials utilizing advanced technology software such as Excel, Outlook, Access, Powerpoint, Front Page, Endnote, Adobe, etc. Responsible for organizing meetings, travel arrangements and reimbursements for all department faculty. Duties entail being well informed about Departmental, School and University organizations, programs, policies, and regulations. Provide support for all departmental committees including preparing minutes. Assume lead roles in the organization/planning of retreats, workshops, conferences, and teleconferences. Must have the ability to plan, organize and coordinate the various details associated with hosting large meetings. Oversight, planning, and organizing of any faculty recruitment efforts. The incumbent works in close collaboration with the department administrator, grants manager and clerical staff in the department as well as faculty, staff, and students across the University. The incumbent should be able to function independently in all of these tasks. The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EEO /AA/M/F/Vets/Disabled
Education Required Baccalaureate Minimum Related Experience Level Required 5-6 years experience Additional Education and/or Experience Essential to the Position
A bachelors degree or equivalent university experience is required. Must have at least five years of experience working in an office setting/university environment. Position requires good judgment, and excellent organization skills. Must articulate in a professional manner, have the ability to set priorities, and work independently. Proficiency with Microsoft Office Suite is required. Knowledge of departmental and University policies and procedures is desirable.
The following PA Act 153 clearances and background checks may be required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.
Background Check For position finalists, employment with the University will require successful completion of a background check. Assignment Category Regular, Full-Time Percent Effort 100 Scheduled Work Hours 8:30 a.m. - 5:00 p.m. If Varied Work Schedule, Please Specify If Part Time, Actual Standard Weekly Hours Campus Pittsburgh University Benefits
The University offers an excellent comprehensive benefits package for all full-time and part-time regular employees including:
Education benefits and a retirement plan with employer match
Group medical insurance, life insurance, and optional vision and dental insurance
Free transit service within Allegheny County for employees of the Oakland campus (Port Authority Transit)
Time off benefits including vacation, sick and personal time
Founded in 1787, the same year the U.S. Constitution was signed, the University of Pittsburgh is one of the oldest institutions of higher education in the United States. One of three state-related research universities in Pennsylvania, Pitt is a member of the Association of American Universities (AAU), which comprises 62 preeminent doctorate-granting research institutions in North America.
Pitt... faculty members have expanded knowledge in the humanities and sciences, earning such prestigious honors as the National Medal of Science, the MacArthur Foundation’s “genius” grant, the Lasker-DeBakey Clinical Medical Research Award, and election to the National Academy of Sciences and the Institute of Medicine. Pitt scientists have defeated polio, unlocked the secrets of DNA, lead the world in organ transplantation, and pioneered TV and heavier-than-air flight, among numerous other accomplishments.
Pitt students have earned Rhodes, Goldwater, Marshall, and Truman Scholarships, among other highly competitive national and international scholarships.
Alumni have pioneered MRI and TV, won Nobel and Pulitzer Prizes, led corporations and universities, served in government and the military, conquered Hollywood and The New York Times bestsellers list, and won Super Bowls and NBA championships.