Manages the financial operations of the College consistent with the policies and objectives of the Board of Governors. Prepares and maintains all the financial statements, reports, and supporting records of the College in a timely and accurate manner. Prepares the College’s budget and provides monthly finance and budget variance reports to the CEO and Secretary-Treasurer.
Manages the administrative functions of the College consistent with the policies, goals, and objectives of the College and the directions of the CEO including: College insurance plans, employee benefit programs, human resources, office equipment, and building maintenance/repairs.
Characteristic Duties and Responsibilities
Responsible for establishment of proper internal controls, the accuracy of data entered into financial records, and for the timely preparation of financial reports that adhere to generally accepted accounting standards and practices.
Provide accurate reports to various governmental agencies as required and in a timely manner.
Reconcile bank statements.
Complete detailed financial statements and reports by the 15th of the following month and distributed to the Secretary-Treasurer and CEO.
Coordinate the development of the College budgets (annual, three year, and capital expenditure) under the direction of the CEO and presents budget to Executive Committee and Board of Governors for approval.
Every five years requests proposals from qualified auditing firms and makes a recommendation for a College auditor to the Board of Governors for their approval.
Prepare for and assists the auditing firm to perform their annual independent audit of the College's financial operations in accordance with generally recognized accounting standards and to prepare federal and state tax returns and reports in accordance with IRS and Virginia rules and regulations so that the audit is completed and tax returns/reports are filed in a timely and cost-effective manner.
Manage the College’s operating cash and short and long term investments according to established College policies and procedures under the direction of the CEO and Board of Governors. Determines the availability of cash for long-term investment on an annual basis and makes recommendations to the Investment Committee.
Responsible for the accurate and timely payment of all invoices (proper department approval, correct account codes and in conformance with budget policies and procedures) on a weekly basis.
Responsible for sending monthly invoices for newsletter advertising, for email address labels, and for resident review fees (late fees and non-member fees). Maintains accurate and current accounts receivable records and collects payments in a timely manner. Provides monthly accounts receivable reports for exhibit space sales, newsletter advertising, and electronic mailing labels. Notifies Director, Resident and Program Services each month of the resident payments that are received.
Record cash receipts in a timely and accurate manner according to established internal control policies and procedures.
Periodically evaluates the College's insurance policies to assure that the College’s property and employee needs for coverage are being met in a cost-effective manner and provides enrollment, claims and other employee benefit plan forms to staff on request.
Responsible for processing semi-monthly payroll and pension fund contributions and maintaining current leave time reports in an accurate and timely manner.
Functions as the plan administrator for the College’s 401(k) plan.
Responsible for disbursements of petty cash and reconciliation as needed (based on volume of transactions).
Processes payments for meeting registrations for College educational programs.
Provides financial statements, quarterly reports and maintains the financial records for: the ACOS Trust Fund, Student Osteopathic Surgical Association, Urological Discipline, Plastic and Reconstructive Surgery Discipline, Neurological Surgery Discipline, CTV Discipline, and General Surgery Discipline.
Provides information to the auditor for preparation of the IRS Group 990 Form for all ACOS disciplines and SOSA. Files e-postcard with IRS for entities with revenues less than $50,000.
Maintain the ACOS Trust Fund contributor records in a spreadsheet that details all contributors and the amount, by year, of their contributions. Responsible for a ten year cumulative donor list and an annual list of contributors by amount of cumulative contributions.
Provides staff support for committees as assigned.
Other duties as assigned by the CEO.
In conjunction with the CEO, manages ACOS properties and is responsible for coordinating all maintenance and repairs.
Reports to the CEO
Direct Report: Office Administrator
Required Education and Experience
Bachelor’s degree with major in accounting.
8-10 years of experience in accounting through financial statements. Extensive knowledge of generally accepted accounting principles and practices as they relate to non-profits. Thorough knowledge of budget preparation, cash flow projections, financial analysis, Form 990 and Form 5500.
3-5 years of experience in business administration/operations.
Strong attention to detail required.
Knowledge of employee benefits administration and human resources management.
Understanding of computer accounting systems. Knowledge of MS Word and Excel is required and iMIS, Dynamics SL (Solomon), Access and Power Point is preferred.
Excellent organizational and time management skills.
Demonstrated excellent writing skills.
Other Desired Qualifications
MBA or CPA or combination of a four year degree in accounting/finance with extensive work experience
The American College of Osteopathic Surgeons is committed to assuring excellence in osteopathic surgical care through education, advocacy, leadership development, and the fostering of professional and personal relationships.