Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Department of Resource Management. This position is for the Danforth Campus.
The Senior Project Administrator negotiates and maintains contracts for assigned basic services. This position tracks and manages projects under the direction of the Associate VC; follows up and provides deliverables in preparation for and following meetings with vendors and university personnel. It serves as spokesperson for Associate VC and represents him at assigned meetings and events. Composes certain documents and compiles reports as assigned. Tracks and follows up on departmental goals and provides direction to other staff members working on projects.
PRIMARY DUTIES AND RESPONSIBILITIES:
Develops, negotiates and maintains assigned contracts, particularly for basic services.
Develops and monitors Basic Services Contractor initiatives e.g. scholarship, trans pass, entry level wage and health care. Manages third party ombuds program for BSC employees and works with HR on resolutions to issues identified via hotline.
Conducts research on various topics related to Resource Management, Supply Chain, Dining Services and Whittemore House. Analyzes data and makes decisions or recommendations about direction on assigned projects.
Assists in Resource Management budget development and management, identifying and exploring variances, then reporting to Associate Vice Chancellor.
Assesses various processes in Resource Management, Dining Services, Nutrition Services and Whittemore House, seeking improvements for efficiency and cost savings.
Represents Associate Vice Chancellor in liaison role at assigned university meetings, outside events, and agencies e.g. St. Louis Minority Business Council and University City Childrens Center. Serves as spokesperson for Associate Vice Chancellor as directed by him.
Develops and composes communication pieces; and develops and creates presentations for AVC and Resource Management and Dining Services staff. Has full access to AVC’s schedule and in conjunction with department administrative assistant, assists in efficiently scheduling AVC’s meetings and events. Communicates highly sensitive and confidential information and data to designated recipients as directed.
Works on special projects as assigned including events e.g. vice presidential and presidential debates, special conferences and community events.
Perform other duties as assigned.
Bachelor’s degree in Business Administration plus 5 or more years of related experience in a university or corporate setting; OR a combination of experience and education from which comparable knowledge, skills and abilities have been acquired.
Superior written and verbal skills, including presentation development and delivery
Extremely good at balancing multiple tasks simultaneously
Strong analytical skills
Skilled in the art of negotiation
Applicant Special Instructions:
Not a physically demanding position in terms of lifting; needs high energy for potential long hours; routine travel from office to other university locations and to offsite meetings around STL. Minimal overnight air travel but will happen occasionally.
The hiring range for this position is $50,895 - $66,144 annually.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Human Resources website (hr.wustl.edu)
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplin...ary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.