Salary is commensurate with experience and education
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for four consecutive years.
The Division of Metabolism, Endocrinology and Nutrition at the University of Washington is nationally and internationally recognized for its expertise in several areas, especially diabetes (both type 1 and type 2), lipoprotein metabolism and atherosclerosis, body weight regulation and obesity, and male reproductive endocrinology.
The Division of Metabolism, Endocrinology and Nutrition in the Department of Medicine has an outstanding opportunity for a full-time Program Operations Specialist. This position will be responsible for the development and management within the Division's Diabetes Institute, located at South Lake Union that brings together a large number of investigators, studying various aspects of the basic science of diabetes and obesity. This position will oversee labor analysis and the overall financial operation of the Diabetes Program Project (DPPG) as well as clinical studies and basic research grants ensuring compliance with complex Federal, State and University requirements.
The position acts as the Program Operations Specialist for the NIH-funded P30 Diabetes Program Project Grant (DPPG). The DPPG consists of four individual cores and three core units. The DPPG Program Manager assists the Program PI with overall programmatic direction, evaluation of scientific progress, facilitation of interactions among investigators, and administrative and fiscal support to the Program as a whole and individual Project Leaders and Core Leaders.
Provide expertise and overall management for the research and educational objectives by working with Investigators to direct operations ensuring strategic goals and extramurally funded awarded aims are met.
Determine and advise Investigators on the viability of proposed resource allocation to ensure lack of conflict between funding sources and viability of adequate effort and resource commitments.
Provide overall management of a grant portfolio consisting of multiple grants and new grant proposal production. Prepare grant proposals and contracts. Prepare monthly budget reports and work with Investigators and Division staff to ensure compliance with proposal activities. Assure grant commitments and contract agreements of the University of Washington and sponsoring agencies are fulfilled in a timely and accurate manner.
Post award budget management/compliance activities will include but are not limited to: Ensure budgets are monitored and investigators are provided with customized, detailed monthly financial reports. Provide counsel, utilizing multiple financial and record keeping systems to perform analyses of federal, private, industry and research and training budgets; forecasting future needs/expenditures and communicating status and progress directly with Principal Investigators. Review payroll certifications and BARs/BSRs for compliance and accuracy; distribute and maintain materials according to records retention schedules. Troubleshoot and prepare expense transfers, as necessary. Obtain advance budget numbers and process no-cost extensions. Purchasing processing and coordination including the use of ProCards.
Compliance and Risk Management
Promote compliance and risk management in accordance with policies of the University of Washington and sponsoring entities, most importantly, the NIH
Interpret, monitor, analyze and implement federal, state, institutional and industry laws and policies as they apply to administrative and research operations. Integrate knowledge of compliance policies into operations, communicate necessary procedural or policy changes, and under the direction of the Institute and Division Leadership, guide full implementation of applicable policies.
Continually monitor and assess the Division's compliance around research and fiscal processes, troubleshooting and eliminating weakness areas and improving systems to strengthen the stability of the research enterprise.
Programmatic Support for Program Project Grant
The position acts as the Program Manager for the NIH-funded P30 Diabetes Program Project Grant (DPPG). The DPPG consists of four individual cores and three core units. The DPPG Program Manager assists the Program PI with overall programmatic direction, evaluation of scientific progress, facilitation of interactions among investigators, and administrative and fiscal support to the Program as a whole and individual Project Leaders and Core Leaders.
Coordinate with Division Administrator and Principal Investigators to oversee and assist with payroll and timesheet management of personnel. Oversee funding support for personnel and recommend appropriate funding strategies.
Assist with management of the physical operations. In conjunction with the Directors and division staff, assist with assignment of space, coordinate with IT services personnel and ensure appropriate backup and maintenance policies and support. Assist in providing site-based management of equipment inventory. Attend appropriate building committee meetings, disseminate information and recommend improvements to space and facilities. Other duties and assignments as assigned and needed.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Bachelor's Degree in Business Administration or related field plus two to three years related experience.
Experience in the preparation of grant proposals and eGC1s
Management of federal grants and contracts
Experience with UW Purchasing, Payroll, WorkDay and Travel systems
Excellent organization skills with strong attention to detail, strong problem solving skills, resourcefulness and flexibility to adjust to dynamic work situations
Demonstrated ability to prioritize competing demands to successfully meet multiple deadlines and project milestones, strong follow through
Advanced skills and work experience, particularly with Excel but also with Microsoft Word and PowerPoint
Excellent written, verbal and interpersonal communication skills;
Customer service orientation; initiative and responsiveness
Self Starter with the ability to work independently, exercise good judgement and make decisions when necessary
Strong collaborative and leadership skills; team orientation, consultative by nature
Demonstrated ability to work well under pressure
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Aptitude for learning new skills to support changing needs
CONDITIONS OF EMPLOYMENT
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
General work schedule is eight hours a day, Monday thru Friday. Flexibility of schedule may be needed in order to fulfill this position, such as for meeting grant submission deadlines.
Demonstrates knowledge and understanding of, and maintains confidentiality of employee information, financial information or other sensitive materials and information in printed, electronic or verbal form, which may jeopardize employee rights or DPPG's operations. Accesses and uses the minimum necessary employee and organization information to perform job responsibilities and duties and only for authorized purposes.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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