Job Requisition Number: 24126. The College of Engineering at UC Berkeley is recognized for its educational and research excellence, consistently ranking among the top three Engineering colleges in the United States. With more than 230 regular faculty members, 1, 945+ graduate students and 3,250+ undergraduate students located in seven academic departments, Engineering is the second largest college on the Berkeley campus. Operating expenditures for the College as a whole are close to $200+ million annually.
EECS is the largest Department on the UC campus consisting of over 130 faculty, adjunct, active emeriti and PIR appointments, 2,500+ undergraduates both in the College of Engineering and Letters and Science, 550+ graduate students, and 60+ staff members.
As an important integral part of the EECS Department community, the positon provides high-level administrative support to the Department Chairs in order for them to effectively lead and guide the Department to meet its core mission of education and innovative research with a spirit of collaboration and community.
This position involves activities associated with reaching, serving, and engaging external constituencies through programs, events, products, and services not primarily related to fundraising. Constituencies include alumni, local community, government, parents, as well as the general public. Translates constituent needs and priorities into customized programs to create, enhance, and sustain relationships between the campus and its external constituencies.
This position involves managing or performing the administrative services or managing the full general operations of an academic or non-academic organization(s). Administrative services includes activities in finance and human resources and may also include IT, facilities, or student services. General management includes long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff.
85% EECS Chair’s Inner Office Management:
Develop and implement programs, events and/or communication strategies designed to inform both internal and external constituencies of institutional programs, activities, and practices. Responds to constituent inquiries. •Provides primary executive-level administrative, public relations, and communications support to the Department Chairs, and EECS Director of Administration, Serves as liaison and public relations representative for the Department Chair /EE Division Chair Office in daily interactions with campus administrators, faculty, students, prospective students, parents, donors, special visitors, general public, and/or community representatives. •Consult with Chairs and Director of Administration to research various campus and department related topics and gather relevant data to inform unit strategic plans, keeping management informed as necessary and providing input as required. •Responsible for writing, preparing and editing reports, proposals, correspondence, memos, Powerpoint presentation slides, web pages, etc., addressing important and diverse departmental, College and campus issues to be used by the Chairs for departmental/college-wide meetings and events. •With minimum direction, performs a wide variety of assignments, involving design, liaison and implementation of various academic databases (e.g. faculty committees, etc.). •Coordinate the Chairs’ calendar, contacts and inner-office files. •Coordinate weekly EE division lunches and other business meetings hosted and sponsored by the EE Division Chair. Coordinate weekly joint faculty lunch meetings as needed working closely with the CS Division Chair’s Assistant. •Collect and disseminate departmental information for faculty and staff each semester; coordinate contents of Faculty Handouts with relevant offices contributing documentation (Student Affairs, Academic Personnel, etc.) and with those who manage EECS website content. •Coordinate archived faculty/instructor course evaluations (HKN surveys) for EE courses as needed and requested by faculty/GSIs and Academic Personnel Manager for review and analysis. •Interact on behalf of EECS with the support and research staff of the Engineering Research Support Organization (ERSO) matters. •Coordinate and work closely with the External Relations Group in hosting various special departmental events and meetings with industry partners and donors, including annual BEARS research symposium. •Interact closely with the Center for Student Affairs in hosting various special departmental/student events and meetings.
15% Oversee and manage Department archives, history, publicity, data-tracking and analysis. Manage EECS leadership and faculty photos including archiving of department related photos (digital and hard copies). Create and maintain a variety of publicity materials in various media. Manage faculty contact information. Ensure recording of Departmental or other meetings, as well as distribution and archiving. Participates in the development and revision of standard operating procedures and guidelines. Performs other special projects as assigned.***********************************Monday - Friday 8am - 5pm****************************************** ***********************Previous applicants to the old posting need not apply**************************
•Experience in serving as a liaison with the public for high profile organizations and/or high level executives. •Thorough knowledge of basic concepts, principles, and procedures of building and maintaining effective relations with internal and external constituencies. •Requires an understanding of the Department's Student Affairs, Academic Personnel, Financial, and Program Development, Facilities, and other operating units; departmental goals and priorities; and a thorough understanding of EECS’s unique structure, academic programs, policies, workflow and communication demands. •Thorough written, verbal and interpersonal communications, tact and political acumen to effectively represent the department, College, and campus. •Thorough research, analytical and critical thinking skills, including sound judgment and decision-making skills and skill to correctly identifying real and potential problems, advising management as required, and proposing effective strategic resolutions. •Skill in project management, including event planning, facilitation/collaboration, and meeting deadlines. Requires a high level of organizational, analytical, and time-management skills. •Demonstrated ability to maintain confidential information and act with discretion. •Demonstrated technical and applications skills (MS Office Suite, (Powerpoint, Word, Excel, Access, Photoshop), web publishing applications. •Solid organizational skills and ability to multi-task with demanding timeframes. •Ability to use sound judgment with sensitivity and care in responding to issues and concerns.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.