The Role The University of Chicago Urban Labs is seeking a Data Management Associate to support the internal operations related to data acquisitions, management, stewardship and compliance. This person will work with Urban Labs staff in processing data requests for research projects, and with external partners to coordinate communication regarding data sharing agreements. This individual will also be responsible for ongoing documentation and recordkeeping related to data maintained by Urban Labs, and reinforcing policies and procedures. Data Acquisitions Process: -Supports the data partnerships director in gathering information from the research staff in the Health, Poverty & E&E Labs, and drafting new data sharing agreements as needed -Serves as an internal resource to all researchers to advise on processes and procedures for obtaining access to data assets-Coordinates with external partners and Urban Labs staff to schedule meetings and prepare materials -Work closely with the University Research Administration (URA) to submit and process new data sharing agreements. -Updates and maintains a comprehensive tracking sheet of active and pending agreements. Prepares weekly status updates for the research staff and management -Ensures that all fully executed data sharing agreements and statements of work are archived internally and at URA. Ensures that partners requiring original signatures are provided with the necessary hardcopies. Data Management: -Coordinates with partners and Data Stewards to ensure timely and secure delivery of data after the execution of an agreement; Support compliance with data access control policies. -Inventories data holdings, including which years and fields we possess, the date of data transfer, suggested dates for requesting next batch/updates-Support Data Stewards in tracking all data shared with external affiliates -Compile information to document atypical contractual terms, legal requirements and specific parameters for working with various datasets-Anticipate upcoming expirations and work with research managers to initiate renewal of expiring DUAs as needed;-Oversee closeout processes at the conclusion of a DSA; Work with data stewards to ensure data is destroyed or returned in compliance with the DSA; maintains documentation of complianceCompliance Monitoring: -Understands and applies policies and procedures for working with sensitive data-Cross reference and synchronize IRB and DUA requirements, particularly evolutions in the project that require amendment and expiration dates-Monitors data sharing agreements and tracks project activities to ensure compliance with contract terms, including requirements for data destruction, publication procedures and disclaimers.-Support initial incident investigation and response. Working with users to flag issues and provide information for escalation-Develops policies and operational procedures for ensuring compliance with DSA terms and conditions, MOUs, IRB approvals, or other agreements with Urban Labs regarding permissions to use or store data.-Produce reports for, and take action items from, the Privacy Committee
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or status as an individual with disability.The University of Chicago is an Affirmative Action / Equal Opportunity / Disabled / Veterans Employer.Job seekers in need of a reasonable accommodation to complete the application process may contact Human Resources by calling 773-834-1841 or by emailing firstname.lastname@example.org with their request.
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