Department:Office of Academic Advising Appointment Type and Duration:Regular, Ongoing Salary:$44,000 - $49,000 per year Compensation Band:OS-OA05-Fiscal Year 2017-2018 FTE:1.0
Application Review Begins November 28, 2017; position open until filled
Special Instructions to Applicants To ensure full consideration, please submit the following with your online application: • Cover letter • Resume (including business names and employment dates) • Three professional references (candidates will be notified prior to contact) • Responses to the following supplemental questions:
1. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities at once. Describe how you manage work in a busy office environment. How do you ensure that information is tracked and dealt with appropriately and in a timely manner?
2. One of the University of Oregon's core values is diversity, in which we seek to foster equity and inclusion in a welcoming, safe, and respectful community. What is your definition of diversity and how do you exemplify the UO’s core value of equity and inclusion?
Department Summary The Division of Undergraduate Studies (UGS) promotes academic excellence, universal access, engagement and achievement of the student scholar. UGS programs focus on the educational trajectory of the student by providing opportunities and services essential for progress toward scholastic objectives and nurturing intellectual development. UGS is comprised of four departments: the Accessible Education Center (AEC), the Office of Academic Advising (OAA), the Teaching & Learning Center (TLC), and the Office of the Vice Provost and Dean (OVPD).
OAA provides direct advising services to undergraduate students (undeclared and exploring, pre-professional, transfer, academic/financial distress, first-year); offers outreach and training to faculty and department advisors; coordinates advising at all orientation events; and supports implementation of advising policy across campus. Each year, the office sees over 14,000 students with diverse academic interests, abilities, and cultural, socioeconomic, and educational backgrounds.
Position Summary The OAA Executive Assistant (EA) supports the work of the Assistant Vice Provost for Advising (AVPA) who works in particularly close coordination with the Associate Vice Provost for Student Success. The AVPA directs the Office of Academic Advising (OAA), the University’s central academic advising resource, and the advising component of the Center for Multicultural Academic Excellence (CMAE), a department within the Division of Equity and Inclusion (DEI) that serves as the University’s central resource to promote student retention and persistence for historically underrepresented and underserved populations. The AVPA is responsible for promoting a common culture of academic advising across campus, working with key stakeholders to maintain standards of practice, provide divisional and campus-wide leadership, working collaboratively and creatively with directors of various advising units across administrative and academic departments.
The EA uses independent judgement and decision-making skills to support the work of the AVPA. The EA provides executive level administrative support by maintaining the AVPA’s calendar, assisting with communication and information flow (including sensitive and confidential material) and coordinating committee work, projects, programs and events critical to the mission and work of the AVPA.
The EA is a vital member of the OAA and CMAE team and must exhibit professionalism, collegiality in a team environment, and the ability to create a welcoming and professional atmosphere in the offices. This person must be culturally competent, with the ability and commitment to work with individuals from diverse backgrounds. This position regularly interacts with undergraduate/graduate students, faculty/staff, and key university partners. The EA must exhibit a high level of sensitivity, confidentiality, cultural awareness, and have the ability to work independently, demonstrate sound judgment, and exercise creative problem solving.
This position regularly requires the exercise of independent judgement and a comprehensive knowledge of the University of Oregon, its programs, and personnel.
Minimum Requirements • Bachelor’s degree from an accredited institution (an additional four years of relevant work experience may be substituted for the Bachelor’s degree). • Two years of experience collecting and analyzing data for specific projects. • Two years of experience working with confidential correspondence and information, • Two years of experience managing schedules and timelines.
Professional Competencies • Strong written and oral communication skills, including the ability to write and speak on behalf of the AVPA. • Demonstrated high-level organizational skills with the ability to prioritize and multi-task effectively in a fast-paced, detail oriented and time sensitive environment. • Demonstrated proficiency with MS Office Suite (or similar). Ability to produce professional correspondence, documents, data reports, and presentations. • Demonstrated ability to work collegially and collaboratively with diverse internal and external constituencies.
Preferred Qualifications • Experience working at an institution of higher education. • Understanding of student engagement and success initiatives. • Two years of professional experience in an executive management environment. • Knowledge of university policies and procedures, as related to the student experience.
All offers of employment are contingent upon successful completion of a background inquiry.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Affirmative Action and Equal Opportunity, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
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