Salary and benefits are competitive. Salary is commensurate with qualifications and experience.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for four consecutive years.
University Advancement is committed to creating an environment of inclusiveness where every person feels welcomed and valued. We believe that attracting and retaining diverse staff is crucial to serving the communities where our employees and students work and live.
University Advancement, has an outstanding opportunity for an Assistant Director for Foundation Board Engagement.
The Assistant Director, Foundation Board Engagement supports the work of the UW Foundation Board by overseeing production of all board and committee meetings, events, and communications. Both through the completion of his/her own tasks and by facilitating the work of others, the Assistant Director ensures the successful completion of more than 35 complex, overlapping projects each year while providing concierge service to high level volunteers and supporting University and Advancement leadership.
Duties and Responsibilities
UW Foundation Board
Support the work of the UW Foundation Board and ensure outstanding director experiences by:
Managing the production for approximately 35 activities/events per year, ensuring timely and accurate completion of every component. The Assistant Director, Foundation Board Engagement both completes tasks on his/her own and ensures the successful completion of tasks assigned to others including volunteers and Advancement leadership.
Compiling and preparing all collateral and speaking points for board meetings and orientation.
Taking minutes at UW Foundation Board, executive committee, and nominating committee meetings and ensuring that follow/action items are addressed. Supporting the nominating committee by tracking board terms and candidate pool, preparing candidate bios, coordinating orientation, on-boarding, and stewardship activities. In coordination with the AVP, Principal Giving and the Director, Foundation Board Engagement, draft meeting agendas and speaking points.
Stewarding current, outgoing, and emeritus directors via regular proactive communication (e.g. holiday cards, Philanthropy Day message, gifts for outgoing directors)
Developing, in collaboration with the Assistant Director for Campaign Communications, a comprehensive board communication plan. The Assistant Director, Foundation Board Engagement manages the successful execution of this plan.
Maintaining the Foundation Board website, ensuring accurate and timely content.
Responding to requests from foundation directors, facilitating special requests from volunteers such as tours or attending a class, and referring issues/questions to constituency units and others as appropriate. Independently resolve issues.
Foundation Board Engagement
Beyond supporting the Foundation Board directly, the Assistant Director, Foundation Board Engagement facilitates throughout the institution by:
Tracking volunteer engagement of current and potential Foundation Directors and other University-wide volunteers using Advance database. Ensure consistent and accurate committee and volunteer activity data, terms/service dates, and contact reports.
Collaborating in the development of procedures to ensure consistency in data collection, analysis, organization, and updating, maintaining and disseminating best practice information via the Advancement intranet, email, and meetings for use by constituency units.
Managing the creation, administration and storage of all Foundation Board Engagement documentation.
Researching and evaluating industry trends for Foundation Board Engagement. Making recommendations, developing program enhancements, implementing improvements and evaluating programs for effectiveness.
Responding to requests from campus colleagues.
other duties as assigned.
Bachelor's degree and 3 years of progressively responsible experience working with and supporting volunteers and executive level leadership. Equivalent combination of education and experience from which comparable knowledge and skills have been acquired may substitute for degree.
Experience managing simultaneous, complex projects with multiple stakeholders and rapidly changing priorities and deadlines.
Strong written communication skills, with demonstrated experience preparing briefings and speaking points.
Ability to problem-solve, take initiative, set priorities and exercise good judgment.
Ability to work independently and complete projects in a fast-paced deadline-driven environment in a professional manner.
Outstanding attention to detail. Accurate and through in all work, with ownership over all projects.
Knowledge of alumni relations/development/advancement principles.
Proactive and able to identify opportunities to meet volunteer needs. Ability to position volunteers as important ambassadors and stakeholders.
Demonstrated strong computer skills, including high-level proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and InDesign,
Previous experience supporting high-level administrators, volunteers and donors.
Effective communications: Able to express oneself clearly and empathetically in interactions with others in all forms of communication, i.e., verbal and written, one-on-one and group, etc.
Interpersonal Awareness: Builds and maintains positive relationships and actively contributes as a member of working teams to achieve results.
Professional Credibility: Takes responsibility for meeting goals, objectives, obligations, and solving problems while representing the mission, vision and values of the organization.
Critical Thinking: Able to obtain, analyze and evaluate information effectively in the face of ambiguity. Makes appropriate decisions based on relevant information and experience.
Ethics and Trust: Models and upholds the values of candor, openness, inclusiveness and honesty despite internal and external pressures; acts consistently with Washington State ethical guidelines and organizational core values and beliefs.
Valuing Diversity & Inclusiveness: Respects, values and contributes to the UW's commitment to inclusiveness and diversity.
Organizational Acumen: Able to size up a situation, balance reason and the interest of others, and act in a decisive, timely and appropriate manner that is congruent with the organization's values, goals and mission to achieve success.
Planning & Implementing: Ability to develop strategies, measures for success and feasible timelines for successful project implementation and execution.
Managing Conflict: Recognizes and addresses conflicts and disagreements in a safe and respectful environment, manages conflicts collaboratively, and builds consensus with the best interests of the organization in mind.
Knowledge and experience with managing volunteers and not-for-profit boards.
Familiarity with best practices in volunteer engagement. Strong volunteer focus and ability to assess volunteer need through building authentic relationships.
Knowledge of UW Advancement policies and procedures, including use of the development database software ADVANCE, ReportWriter.net, Michelangelo and other UW Advancement data and reporting tools.
Conditions of Employment
Open workspace environment which may result in additional or higher levels of noise and visual distractions. Ability to work evening and weekend hours, as necessary, on short or limited notice.
Must have regular and reliable transportation for local travel and willing to travel when necessary.
Frequent local travel expected.
Ability to lift/move 20 pounds regularly and up to 40 pounds occasionally for event setup and tear down.
During Events (from setup to tear down) or on Event days:
Ability to stand 4 or more hours continuously.
Ability to walk 4 or more hours continuously.
Ability Standing: duration of 4+ hours for events.
Ability to work greater than a 10 hour day.
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.