The Sr. Staff Accountant/Outreach Specialist is a member of the Controller’s Division reporting to the Supervisor, Accounting Operations. Objectives will be accomplished through extensive interaction and close collaboration with CTO staff and other departmental administrators University-wide.
General Summary: Perform various general accounting tasks and provide support for day-to-day timely processing of financial transactions with a high degree of accuracy, including:
Review and post journals entries, resolve issues, and answer preparers and approvers questions
Complete the monthly, year-end, and other closing processes in Oracle
Prepare monthly reconciliations and resolve differences with departmental representatives University-wide;
Process fixed asset transactions recorded through Accounts Payable and purchased through other methods;
Conduct Accounting and Oracle training sessions and prepare materials and communications for users; and,
Administer user access to and conduct testing in Oracle, and setup departments, projects and cross-validation rules.
Detailed Job Description
Review and post manual journal entries processed by departments campus-wide to ensure they are appropriate and in accordance with current policies and procedures. Work with departmental users to make corrections, as needed, prior to posting. Resolve issues with auto post entries. Obtain appropriate documentation and approvals and maintain internal records.
Complete the monthly and year-end general ledger closings (RIT and NTID) including processing and posting various monthly allocations. Update the monthly closing checklist and compare with the previous year and month to ensure it is accurate and complete.
Prepare monthly bank account reconciliations including the University’s primary cash account (central deposit), MC/Visa, Payroll, and other smaller cash accounts; including coordination of bank reporting, Oracle cash management systems and preparation of monthly bank fee journal entries.
Prepare fixed assets account reconciliations monthly. Work with departments to resolve discrepancies and prepare adjusting entries as required. Discuss with management and departmental contacts changes to streamline the reconciliation process.
Review purchases recorded as capital equipment through Accounts Payable to ensure accuracy and prepare monthly the Oracle Assets Mass Addition tables for upload. Record assets purchased by other methods (Digital Den, Gift-in-Kind, Detail Additions, and Procurement Card) in the fixed asset system. Provide asset tags to non-self-tagging departments for monthly equipment purchases and record tags in fixed asset system.
Assist with the preparation of new and revision of existing materials and the delivery of training for Oracle applications and the Controller’s Office Accounting series workshops designed to enhance understanding of internal and external policies and procedures, as well as, raising awareness of the importance of good internal controls.
Assist in the development and modification of department forms using Adobe Acrobat.
Maintain information in the Oracle general ledger module including setting up new account segments, combinations, cross-validation rules, parent accounts, special and designated projects, other projects, request sets, allocations and recurring journal entries. Grant user access to the Oracle financial application and complete the annual certifications process.
Work with Supervisor, Accounting Operations and Functional Systems Administrator to ensure that the Oracle General Ledger module is functioning correctly/ as designed including performing required testing and review of materials for upgrades, patches and implementation of new features. Assist with the creation of new and modifications to existing Oracle reports and ensure integrity of ad hoc general ledger reports for management and departmental use.
Complete special projects as assigned by management.
Participate in a minimum of 40 hours of training/professional development annually (or a pro rata amount based on standard working hours). Training must be applicable to the employee’s role current within the Controller’s Division with the intent of enhancing overall knowledge as well as the specific skills, whether functional or technical, required to perform successfully in the position.
Required Minimum Qualifications
BS in Accounting, Business Administration or related business discipline, required; with four to five years relevant experience, OR equivalent combination of education and applicable experience.
Knowledge of generally accepted accounting principles and business technology platforms required.
Prior experience with Oracle financial applications or another enterprise system
Strong PC computer skills including MS Word, Excel, Access, required.
Must possess excellent customer service skills and the ability to interact professionally with individuals at all levels of the organization. Must have strong analytical skills, organizational skills and attention to detail.
Ability to quickly grasp the big picture and the fine details about a business process/area required.
Must be persistent, creative and have strong team skills.
Good report writing skills and the ability to communicate/collaborate, verbally and in writing, technical information and ideas clearly and consistently to non-technical staff required.
Must possess strong problem-solving skills along with a logical and investigative mind and a high degree of creativity.
Must be able to work independently exercising sound professional judgment.
Required Minimum Education Level
Bachelors or Equivalent Experience
Familiarity with Adobe Acrobat and/or Captivate, strongly preferred.
Required Application Documents
Cover Letter, Curriculum Vitae or Resume
How To Apply
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, and you wish to discuss potential accommodations related to your application for employment at RIT, please contact the Human Resources office at 585-475-2424 or email your request to Careers@rit.edu.
THE UNIVERSITY AND ROCHESTER COMMUNITY:
RIT is a national leader in professional and career-oriented education. Talented, ambitious, and creative students of all cultures and backgrounds from all 50 states and more than 100 countries have chosen to attend RIT. Founded in 1829, Rochester Institute of Technology is a privately endowed, coeducational university with nine colleges emphasizing career ...education and experiential learning. With approximately 15,000 undergraduates and 2,900 graduate students, RIT is one of the largest private universities in the nation. RIT offers a rich array of degree programs in engineering, science, business, and the arts, and is home to the National Technical Institute for the Deaf. RIT has been honored by The Chronicle of Higher Education as one of the “Great Colleges to Work For” for four years. RIT is responsive to the needs of dual-career couples by our membership in the Upstate NY HERC.
Rochester, situated between Lake Ontario and the Finger Lakes region, is the 79th largest city in the United States and the third largest metropolitan area in New York State. The Greater Rochester region, which is home to over one million people, is rich in cultural and ethnic diversity, with a population comprised of approximately 16% African and Latin Americans and another 7% of international origin. It is also home to the largest deaf community per capita in the U.S. Rochester ranks 3rd among the best metropolitan regions for “raising a family" by Forbes Magazine; 6th among 379 metropolitan areas as “Best Places to Live in America” by Places Rated Almanac; 1st in Expansion Management Magazine’s ranking of metropolitan areas having the best “quality of life in the nation”; and is among Essence Magazine’s “Top 10 Cities for Black Families.”