Job Requisition Number: 24112. The Public Service Center, a department in the Assistant Vice Chancellor/Dean of Students portfolio within Student Affairs that provides essential programs, services and resources for co-curricular and curricular student service engagements at UC Berkeley. The Center’s mission is to connect people through shared learning and collaborative action for social justice and transformative social change. The department’s primary focus is on student development through community engagement using a social change model which guides students through three development areas – knowledge of self, interpersonal and group management skills development, and community engagement. Additionally its work is guided by 5 core values: experiential and reflective learning; collaboration & commitment, community wisdom; student agency; and equity and social justice. This position reports to the Assistant Dean of Students and Director of the Public Service Center.
OVERVIEW: Manages the general operations of academic or non-academic organization(s). Administrative services include: finance IT, facilities, event planning, database management, and student services. Also works closely with the Director on long and short range financial planning for the Public Service Center.
OFFICE MANAGEMENT/OPERATIONS: •Works closely with the Director, Asst. Director, and the SA Business Operations team, this person would be responsible for managing all day to day operations for the PSC team. •Supervise 6-7 student staff; working with staff in Business Operations to procure office supplies, coordinate event management, and other office needs. •Serves as the primary liaison between the PSC and IT for all technology needs; serving as the primarily liaison to ASUC facilities for space maintenance and access; managing and coordinating events; Determines need for general office equipment and supplies. May participate in contract negotiation and the preparation of RFPs requiring some subject matter knowledge of the materials/services. •Works with department management to update/review/revise website to better communicate organization's mission, requiring substantive knowledge of organization's goals and objectives. •Acts as primary liaison to ASUC facilities, campus police, and other campus emergency preparedness entities to ensure PSC staff are knowledgeable about campus emergency policies and serves as the Emergency Captain should there be an event.
FINANCIAL MANAGEMENT/RECONCILIATION: •Gather and analyze financial and other resource data; prepare reports or analyses of operational activities, evaluation of current and proposed services, etc. •Works with program teams on budget development, management, monitoring, and processing of student stipends and scholarships; working with the Director on budget management, and reconciling financial records with SA Business Operations.
DATABASE MANAGEMENT: •This position will be responsible for working with staff make sure the database is up to date and accurate. The PSC also collects and maintains data for evaluation and tracking purposes. For example, each year the PSC surveys student leaders, student participants, and community partners to ensure our programs and services are best serving their needs. Works with the Director and Assistant Director, this position will be responsible for administering surveys to students and community partners, and producing reports analyzing the result.
EVENT PLANNING: •Coordinates several large, complex conferences/meetings/programs.•1+years experience working in an administrative role. •Detail oriented, flexible, and thorough •Thorough knowledge and demonstrated experience in administrative procedures and processes including word processing, spreadsheet and database applications. •Requires good verbal and written communication skills, active listening, critical thinking, multi-tasking and time management skills. •Requires interpersonal and work leadership skills to provide guidance to other nonexempt personnel. •Ability to understand and monitor a complex budget, with an eye for streamlining and improving financial processes when possible. •Ability to navigate bureaucracy and find solutions through external collaboration •Skill in managing sensitive and confidential information. •Interest in/passion for public service, social justice, and the mission of the Center •High emotional intelligence and demonstrated ability to work across difference.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.