This position concentrates on the processing of Africana materials, especially journals, rare items and media through Acquisitions. Creates bibliographic and holdings records and purchase orders. Creates invoices in Alma to make payments. Quick catalogs items for which copy is found. Works with serial check-in and claiming. Helps with acquisitions processing on a project basis as needed.
Please note: Ability to lift a minimum of 25 pounds. Ability to push and pull full book trucks.
Receives Africana materials in various formats, but with an emphasis on journal materials, rare and media from various sources and searches for cataloging copy or checks in journal issues and annuals.
Creates bibliographic records by transferring appropriate copy from OCLC or by creating provisional records in Alma or OCLC depending on collections being acquired.
Communicates with Library staff as necessary concerning acquisitions issues.
Catalogs monographic items in physical formats for which copy is found, including performing authority work as necessary.
Communicates with library staff as necessary regarding cataloging issues.
Performs cataloging that conforms to NUL standards for books, and other materials as needed.
Compares available cataloging data to work in hand, verifying that data describes work.
Classifies work using the Library of Congress classification system.
Verifies headings in online database.
Creates items records.
Training and other duties
May assist in training or revising work of other acquisitions staff or students and special projects as necessary.
Performs other assignments, as needed, including assisting with the opening, sorting, and routing of Africana materials.
Performs other related duties as assigned.
A high school diploma, or the equivalent combination of education, training and experience from which comparable skills can be acquired.
One-year of experience in cataloging, acquisitions OR data entry.
Minimum 2 years’ library experience or other relevant experience (general office / clerical / customer service / retail) required.
Minimum Competencies: (Skills, knowledge, and abilities.)
Adaptability: Works effectively in an environment in which the parameters may change daily; adjusts behavior to meet the needs of different people and situations.
Agility: Is open to change and responds by adapting to work methods and behaviors; pays attention to changing circumstances and adapts to them.
Collegiality: Being helpful, respectful, approachable and team oriented building strong working relationships and a positive work environment.
Computer Proficiency: Successfully uses multiple software programs independently. Software may include Microsoft Office, applications such as PowerPoint, Word, Excel, and Access, email, and web browsers.
Data Entry: Possesses basic data entry skills.
Efficiency/Dependability: Effectively performs duties and responsibilities; displays attention to detail; supports organizational policies; anticipates demands/pressures of assignments and adjusts accordingly.
Customer Service: Handles customer questions and complaints, communicates with customers, handles service problems politely and efficiently, always available for customers, follows procedure to solve customer problems, understands company products and services, maintains pleasant and professional image.
Working knowledge of one or more modern European Languages and the ability to work with unfamiliar languages with the help of a dictionary.
Ability to perform detailed work accurately while maintaining flexibility in handling variations in normal procedures
Planning: Develops realistic plans, sets goals, aligns plans with company goals, plans for and manages resources, creates contingency plans, coordinates/cooperates with others.
3+ years experience in a library or equivalent environment, in particular an academic or research library.
Familiarity with standard library methods and procedures.
Previous supervisory or project coordination experience.
Experience with an integrated library system (ILS).
Familiarity with MARC data standards.
Preferred Competencies: (Skills, knowledge, and abilities)
Explores alternatives to existing products and services; identifies opportunities to improve procedures and practices; shows imagination
As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highl...y collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.