As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for four consecutive years.
The Jackson School of International Studies (JSIS) combines the social sciences, humanities, and professional fields to enhance our understanding of our increasingly interconnected globe. JSIS offers seven undergraduate majors, thirteen minors, nine interdisciplinary MA degrees, and a Ph.D. degree. JSIS is also the home of eight Department of Education Title VI National Resource Centers and is itself a department in the Social Sciences Division of the College of Arts and Sciences.
JSIS has an outstanding opportunity for a Program Coordinator. The Program Coordinator provides support for the Russian, East European and Central Asian Studies (REECAS) academic program and National Resource Center. This position is a primary point of contact for REECAS faculty and visitors. The Program Coordinator reports to the Managing Director of REECAS. This is a 50% FTE (20 hours/week) position.
Specific duties include:
Event Planning and Travel Arrangements
Assist in planning and arranging colloquia/lectures, outreach events, and other special events. This includes responsibility for logistical/administrative aspects of events (room reservations, catering reservations, room set up/clean up, attendee travel arrangements, etc.). Arrange/coordinate travel and submit travel reimbursements and honoraria requests for invited visitors to JSIS Business Office. Participate in meetings and/or conferences as the REECAS representative. Assist with promotion and publicity of events and activities.
Course Scheduling and Publishing Coordinate Center-funded and related course scheduling to promote maximum student enrollment and avoid course scheduling conflicts. Remain current on degree and certificate requirements as well as Federal grant mandates. Develop and maintain databases using Microsoft Access or Excel. Liase with the Jackson School Office of Academic Services to provide accurate lists of Center-funded courses and publish lists of associated courses. Obtain quarterly course descriptions from program faculty; update and post REECAS course lists online quarterly.
Grant Reporting and Grant Writing Track student major/minor and alumni job placement. Gather required information and assist with federal grant preparation and reporting.
Website maintenance, updating Create and/or edit visually appealing electronic and print promotional material, publications, articles (brochures, newsletters, online newsletters), and publicity for events, courses, and other program activities. Maintain and update websites.
Administration Supervise and train student assistants. Maintain email lists (faculty, graduate and undergraduate students, and community). Provide support for program fellowship, faculty search committees, and other committees as needed. Produce general correspondence, memos, reports, and other materials as required; maintain files. Assist and refer telephone and walk-in inquiries, as appropriate. Special projects or additional duties as required by the Managing Director.
High school graduation or equivalent and two years of experience to include international programs.
Excellent verbal and written communication skills.
Advanced working knowledge of Word, Outlook, Access, Excel, and browser-based web editing.
Demonstrated ability to work independently and as part of a team.
Excellent organizational skills, ability to multi-task, and to independently prioritize work load.
Flexible schedule, to allow working occasional evenings and weekends to assist with REECAS events. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
B.A. or M.A. in International Studies, Communications, Business, or other relevant field.
Familiarity with the languages and cultures of the region.
Familiarity with the regions of the world that REECAS represents, including countries such as Russia, Ukraine, the Baltic States (Estonia, Latvia, Lithuania), the former Yugoslavia (Bosnia and Herzegovina, Croatia, Kosovo, Macedonia, Montenegro, Serbia, Slovenia), the Visegrad countries (Czech Republic, Hungary, Poland, Slovakia), the countries of Central Asia (Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan, Uzbekistan) and/or the countries of the Black Sea region (Romania, Bulgaria, Belarus, Moldova and Georgia).
Skills with Adobe Acrobat, desktop publishing (InDesign, Photoshop)
Skills with Garage Band or another music editing program Skills with WordPress or a similar website editing program.
Conditions of Employment:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.