Advertised Summary Job Description: The Assistant Director bears primary responsibility for the administration of and communication about Columbia Law School's Experiential Learning Program, as well as the organization of professional development programming for the Program's many adjunct faculty and lecturers-in-law. Primary responsibilities include managing the semi-annual execution of the Externship recruitment and enrollment process and the Memoranda of Understanding for all Externship field placements required by ABA rules. Additional duties include budget management, maintenance of publications and other materials, serving as the primary operational contact for the Program, and website maintenance. The Assistant Director also assists the Vice Dean for Experiential Education, the Director of Externships and Field Base Learning, and the Director of the Legal Writing and Moot Court Program with a variety of projects, including acting as the lead logistics planner on Program programming such as fairs, lectures, panels, and field trips as well as site visits to existing and potential Externship placements. This position primarily reports to the Director of Externship and Field Based Learning.
CHARACTERISTIC RESPONSIBILITIES: 1.Manages the semi-annual application process for the Externship program, which involves establishment and execution of an application process in coordination with the Director of Externships and Field Based Learning, the Clinics Department and the Registrar, and coordination of the adjunct faculty and lecturers-in-law. Plans and coordinates the accompanying Externship Fair each term, as well as the accompanying website updates and communications to the student body. Vets preregistration and registration rosters for all Externships and works with the Registrar to ensure that students fall within basic program requirements. Works with the Director on an ongoing basis to develop new experiential learning programs in New York City and abroad. 2.In accordance with American Bar Association rules, works with the ABA, fieldwork placement organizations and agencies, students, and the Law School Dean or her designee to execute Memoranda of Understanding for Extern placements in all Externships for each academic term. 3.Works with the Information Technology department and Web Admin team to design and maintain Internet products and databases for the Externship Program and communicate about the Externship experience to the student body, faculty and administration, prospective students, and prospective fieldwork placements. Develops a centralized and efficient application review and student notification mechanism across numerous externships and accommodates models of experiential learning outside of the existing Externship Program. 4.Acts as main point of contact for all Externship adjunct faculty and lecturers-in-law for recruitment and selection processes, enrollments, website and curriculum guide updates, and trainings for Externship faculty. Serves as a liaison to and the first point of access for students, the Law School community, graduates and outside organizations and individuals for general Externship matters. 5.Manages the daily operations of the Externship Program and the Legal Writing and Moot Court Program including, but not limited to: overseeing the scheduling of meetings; drafting and distributing reports and other documents; maintaining program calendars; and budget management. 6.Conducts research, plans and oversees the execution of the Programs' meetings ,events, panels, lectures and other related activities. 7.Represents the Programs at meetings within the Law School and externally. 8.Performs additional responsibilities as assigned and requested.
General Minimum Qualifications: Bachelor's degree and/or its equivalent required. A minimum of 2-4 years of related experience, or the equivalent combination of education and experience required, preferably as an administrator paralegal with responsibility for experiential learning, public interest, not-for-profit or educationally related programs. Demonstrated interest and participation in public interest and human rights issues and activities are necessary. Excellent oral and written communication skills in English required. Must have strong interpersonal, administrative and organizational skills and be extremely detail-oriented. Must be able to function independently and to exercise discretion and judgment in sensitive and potentially controversial matters. Excellent computer skills required. Ability to initiate work and follow-through independently and with minimal supervision as well as work under pressure, be part of a collegial team, adapt to changing priorities, and balance competing assignments is necessary. Availability for evenings and weekend work is required.
Additional Specific Minimum Qualifications:
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It... seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.