Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Office for International Students & Scholars for the Danforth Campus.
Review and process documentation of employment eligibility for all new monthly foreign national employees and stipend recipient non-employees at Washington University, in addition to those who have received an extension or change in visa status. Provide administrative support to international advisors working with H-1B employment visas and for general scholar/employee functions and processes in the OISS. Work on both Danforth and Medical School campuses to fulfill duties.
PRIMARY DUTIES AND RESPONSIBILITIES:
Foreign National Payroll Processing
Review employment eligibility documents for all new monthly employees and stipend recipients of the University who are not citizens or permanent residents of the United States.
Verify accuracy of information and contact department administrators to request revised or additional documents as necessary.
Complete I-9 updates for continuing monthly foreign national employees with extended or changed immigration statuses sponsored by the University and collect necessary supporting documents.
Create H-1B petition files and review J-1 scholar files, including the collection of documents and the creation of petition forms and database records.
Track H-1 B and J-1 cases and maintain data as various stages of the application process are completed.
Update database when J-1 cases are processed and when forms are sent.
Receive receipt and approval notices and update database with notice information.
Report on status of petitions/forms to scholar advisors.
Prepare immigration status approval documents and accompanying advising materials for distribution to department administrators and/or scholars.
Permanent Resident Applications
Maintain accurate database records for PR referrals, including filing data, such as receipt notices, approval notices and filing dates.
Scan and attach immigration and immigration-related documents in the office database.
Maintain PR specific filing system for both active and terminated files.
Maintain PERM audit files and ensure accordance with government regulations.
Send and receive documentation to/from University lawyers, as requested.
Assist with the running and working of audit lists.
Maintain accurate database records and physical files for international employees.
Create, maintain and terminate database records and physical files for all scholars not sponsored by Washington University.
Regularly work audit lists to ensure accuracy of database information and cohesion across University systems
Provide coverage during lunch and days off for the Department Secretary when student workers are not available.
Provide administrative support to International Student Coordinator and Immigration Compliance Specialist, as necessary.
Two years of post-secondary education.
Two or three years experience in administrative work in higher education or business.
Experience working with computers and applications, including Microsoft Office Suite and internet browsers.
Ability to maintain a positive working relationship with 100+ department administrators while maintaining OISS standards and ensuring compliance with work eligibility regulations.
Ability to communicate in a clear, concise, and congenial manner with colleagues and scholars.
Ability to maintain strict adherence to regulations even when pressured to do otherwise.
Ability to evaluate inquiries from department administrators and scholars and recognize when to make referrals to appropriate international advisor or other source of information.
Ability to express empathy for scholars and colleagues in difficult situations.
Comfortable working with diverse populations.
Ability to communicate effectively with non-native English speakers.
Basic data entry, word processing, Internet, and database search skills.
Excellent written and oral communication skills, including grammar skills and proofreading ability.
Excellent organizational skills, attention to detail and ability to multi-task.
Self-motivated with the ability to exercise sound judgment in setting priorities, manage competing priorities and work independently.
Ability to use discretion and keep confidential information secure.
Well-organized and able to complete tasks accurately and on a timely basis, including planning around multiple payroll deadlines every month.
The hiring range for this position is $16.80 - $21.42 per hour.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Human Resources website (hr.wustl.edu)
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Associate/Bachelor’s degree or higher.
Experience updating databases and running and working reports.
Working knowledge of WashU or administrative experience at a major research university or hospital.
Advanced knowledge of Microsoft Outlook, Word, Excel and Access.
Applicant Special Instructions:
This position will have to travel between campuses and work at our office at the Medical School on a weekly basis.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplin...ary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.