The Contract Financial Administrator supports a university accounting-related area or program. Manages financial operations &/or analysis in support of area/unit's mission & in coordination with central offices such as Purchasing, etc. And, Office for Sponsored Research and Payroll Reviews a portfolio of multiple schools/depts' financial operations comprised of work that involves some complex problems &/or decisions. Implements existing policy & ensures the effective, compliant, & efficient completion of daily financial activities. Applies industry and professional standards, interprets university policy and procedure, federal and state laws, granting agency guidelines, and other regulations (as applicable). Represents &/or guides business area on internal &/or external financial affairs by exchanging information. Performs all aspects of post-award financial management for sponsored projects. Serves as a resource to academic departments, mainly for the Medical School on the Chicago campus, on matters relating to sponsored project grant and contract finances.
Prepares and submits periodic, annual, and project-end financial and letter of credit reports in accordance with granting agency guidelines and requirements for sponsored projects.
Records journal entries and creates reports.
Performs financial account reconciliations, statement analysis, and transaction research.
Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
Processes transfer &/or appropriation charges & may balance &/or close accounts.
Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
Provides support for internal &/or granting agency audit requests.
Reviews status of related university accounts, transactions and processes; troubleshoots issues as needed.
Grants &/or Awards
Reviews PI funding status on a monthly basis.
Works with Dept &/or Research Administrator regarding financial grants management issues.
Interacts with faculty, staff &/or funders to build relationships, transfer knowledge, &/or advise on research policies & procedures.
Monitors commitments and expenditures to ensure compliance with granting agency guidelines.
Verifies accurate set up of sponsored project accounts.
For financial provisions involving the use of funds, cost sharing, reporting deadlines, and proper set up in the University financial system.
Processes & presents data & information through the application of database, graphic & spreadsheet software.
Obtains data by downloading from enterprise systems; develops and runs queries.
Provides training and support to related university units or program participants; maintains website and training materials.
Performs other duties as assigned.
Bachelor’s Degree in Accounting, Business Administration, Finance or related field; OR 2 years financial administration work experience; OR equivalent combination education and experience where similar knowledge, skills, and abilities may be acquired.
4 years financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
Familiarity with Microsoft Excel and Microsoft Access.
Master’s Degree in Business Administration.
Prior experience working with sponsored research projects.
Preferred Competencies: (Skills, knowledge, and abilities)
2-3 years of experience in accounting, and or University business operations.
Experience working with the OMB circulars and sponsored project rules and regulations.
As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highl...y collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.