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Assistant to Chair, Human Oncology and Pathogenesis Program (HOPP)
The Human Oncology and Pathogenesis Program (HOPP) was founded by Dr. Charles Sawyers in 2006 to address the challenges presented by cancer research in the era of targeted therapies. By bringing together researchers in many disciplines, HOPP's goal is to advance scientific knowledge while bridging discoveries made in the laboratory with those made in the clinic. The department has grown to a faculty of nearly 20 physician-scientists, each with independent laboratories and research aims, and approximately 300 research and administrative staff. As the Chair of HOPP, Dr. Sawyers oversees all aspects of the department's research, financial, and administrative operations as well as manages his own independent research laboratory.
The HOPP administrative team is seeking a resourceful, customer-service-oriented, administrative professional to provide executive level support to the Department Chair, Dr. Charles Sawyers. A successful candidate will be able to effectively function in a dynamic, highly visible setting. The candidate must demonstrate sound judgment, independent decision making ability, thoroughness, attention to detail, and initiative. The candidate will possess effective time management, organization, and prioritization skills and be able to leverage a broad spectrum of written and verbal communication skills to meet the diverse range of administrative and operational needs of the Chair.
The Assistant will partner with the Department's Chair, Administrator and the administrative management team to coordinate, organize and prioritize the functions and activities of the office. Critical attributes and responsibilities of the position include: extensive calendar and travel management; screening and prioritizing requests for the Chair; meeting planning and coordination; clerical duties and processing administrative paperwork; and assisting with the preparation of various documents including letters, grant applications, biosketches, CVs, and presentations. The incumbent will also provide administrative support to the Chair's laboratory staff, including: arranging meetings and travel, processing reimbursements, onboarding new lab members, and other personnel related responsibilities. The incumbent may participate in larger departmental initiatives or special projects as well, depending on time and availability.
Coordinate and monitor the clerical work of the Chair's office, prioritize assignments across responsibilities to ensure all work is completed in an efficient and effective manner
Serve as primary liaison between Chair and department fund managers regarding all of the Chair's pre- and post- award grant activity
Assist in the compilation of program data and performance metrics in support of periodic reporting requirements and budgeting obligations
Facilitate and participate in department level activities, including program-based task forces
Coordinate activities related to MSK corporate card reimbursement policies for department card holders
Answer assigned phone lines and direct calls; use correct telephone techniques and procedures when receiving and making calls; cross-covers other lines as assigned
Bachelor's degree preferred with at least 4 years of relevant work experience required; administrative support for executive level positions preferred
Expertise with the full suite of Microsoft Office applications
Hours: M-F 9:00 – 5:00 (with some flexibility)
MSK is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, veteran status or any other factor which cannot lawfully be used as a basis for an employment decision.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
As one of the world's premier cancer centers, Memorial Sloan-Kettering Cancer Center is committed to exceptional patient care, leading-edge research, a...nd superb educational programs. The close collaboration between our physicians and scientists is one of our unique strengths, enabling us to provide patients with the best care available today as we work to discover more effective strategies to prevent, control, and ultimately cure cancer in the future. Our education programs train future physicians and scientists, and the knowledge and experience they gain at Memorial Sloan-Kettering has an impact on cancer treatment and the biomedical research agenda around the world.