OFFICE ASSISTANT I, MIT Open Learning, to serve as a valued member of a dynamic administrative team. Will serve as the first point of contact for MIT Open Learning, greeting visitors, fielding inquiries, and acting as a resource for MIT faculty and staff and external parties; oversee the office space by optimizing conference room usage, maintaining office supplies and kitchen inventory, distributing mail and deliveries, and handling any maintenance requests; assist with onboarding new employees, e.g., coordinate parking, activate cards for access to the building, add to Open Learning e-mail lists; support organization-wide meetings and events by arranging space and managing initiations and attendance, ordering and arranging catering and audio/visual, and helping ensure event is of high quality and within budget; and perform administrative functions such as scheduling meetings, drafting and editing correspondence and presentations, creating agendas, preparing materials, maintaining websites, arranging travel, processing reimbursements, etc. Will also provide direct administrative support to one of the Open Learning units and perform additional tasks as needed.
REQUIRED: a high school diploma or its equivalent; excellent interpersonal skills; discretion, good judgment, and ability to maintain confidentiality; strong organizational skills; ability to multitask, manage time, prioritize, follow up on action items, and deliver high-quality results; meticulous attention to detail; and ability to function effectively despite frequent interruptions in a fast-paced, collaborative. and multi-team environment; flexibility; proficiency with Microsoft Word, Excel, PowerPoint, and Outlook software; and ability to provide outstanding customer service to both internal and external clients. Bachelor's strongly preferred. Job #15395-2
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