Serve as the primary resource for designated giving areas for the submission and recording of gifts and pledges, and giving related inquiries. Assist with pledge management and gift and donor reporting. Collaborate on fundraising activities to ensure materials, solicitations and events meet IRS charitable giving criteria. Reports to Chief Financial Officer, KSU Foundation.
Characteristic Duties and Responsibilities:
Review gift and pledge submissions for accuracy, potential issues, and completeness. Resolve issues, ensure gifts and pledges are recorded accurately, and adhere to gift acceptance policies and IRS rules.
Respond to donor and giving related inquiries. Perform in-depth research when needed.
Provide expertise on policies and procedures for requesting and utilizing alumni and donor lists for communications, events, and solicitations.
Collaborate with schools, departments, colleges and Advancement Officers on fundraising events, solicitation materials, and ticket sales to accurately reflect donations, premiums, and benefits to donors.
Partner with the Kent State University Foundation accountants on fund deposits, gift allocations, reconciliations, and fund reporting.
Ensure constituent information is accurate and complete.
Instruct, educate and enforce policies and procedures regarding the use of credit card scanning equipment at events, including proper documentation, security, and recording of gifts.
Provide updates on donor lifetime commitments, fund totals, and general giving reports as requested.
Assist with pledge reminders.
Perform related duties as assigned.
Associate's degree in accounting, business or closely related field of study and two to three years experience working in a position accountable for deposits, receivables, receipting, or non-profit (501c3) gifts and pledges to include experience using an enterprise system to document and track gift or financial transactions. Examples include advancement, banking, insurance, or accounts receivable and billing systems. Or the equivalent combination of education and experience sufficient to successfully perform the essential functions of the position.
Knowledge Of: CASE gift acceptance and receipting guidelines IRS charitable rules and regulations Understanding of data confidentiality standards and application to security and access requests *
Skill In: Utilizing Microsoft Office software to include Word, Excel and Outlook * Written and interpersonal communication with the ability to communicate effectively with all components of the university and external constituents * Excellent customer service skills * Demonstrated analytical / evaluation skills * Paying attention to details * Organizing information and projects while adhering to established budgets and deadlines
Ability To: Develop and implement plans * Work as an effective change agent and the ability to provide administrative/consultative services * Work independently and as part of a team Multi-task while managing multiple projects and assignments in a timely manner; and ability to handle stressful situations with skill and tact *
Assessments: Asterisk (*) indicates knowledge, skills, abilities which require assessments.
Kent State University's eight-campus system, among the largest regional systems in the country, serves both the development of a true living/learning approach at the Kent Campus and the regional needs on seven other campuses throughout Northeast Ohio.
The Kent Campus provides the resources and facilities of a large, diverse Ohio university, while the Regional Campuses – Kent State University at... Ashtabula, Kent State University at East Liverpool, Kent State University at Geauga, Kent State University at Salem, Kent State University at Stark, Kent State University at Trumbull and Kent State University at Tuscarawas - offer the friendly, casual atmosphere of small liberal arts colleges. Today, Kent State has become an engine for economic, cultural and workforce development locally and internationally as one of the premiere Ohio universities. Kent State is ranked among the nation's 77 public research universities demonstrating high-research activity by the Carnegie Foundation for the Advancement of Teaching. The Liquid Crystal Institute, for example, conducts research that translates into technologies used globally in laptops, calculators and flat screen televisions.