To apply for a job at Central Washington University, please go to careers.cwu.edu. Central Washington University is an Affirmative Action/ Equal Opportunity/Title IX employer committed to providing employment opportunities without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, disability, or protected veteran status.
Job ID 1764 Location Ellensburg Full/Part Time Full-Time Regular/Temporary Regular
This position's primary responsibility is to provide secretarial support to the office of the Associate Provosts. The majority of work is secretarial duties such as answering phones, calendaring, correspondence, filing, mail processing, budget reconciliation, records retention, minutes, and ordering supplies. This position provides direct support to the associate provosts as assigned, with the Associate Provost of Undergraduate and Faculty Affairs providing direct supervision of the position.
This position supports CWU's commitment to providing all faculty, staff and student a diverse working and learning environment built on the principles of respect, support and encouragement as a way to achieve individual and collaborative excellence.
Secretarial Support: - Maintain associate provosts' and/or staff members' calendar(s) and appointments; schedule and arrange meetings. - Answer telephone(s); receive and refer visitors including university personnel, students, and/or the public. - Screen and distribute mail and messages; distribute records, office supplies and other materials; receive and maintain inventory. - Assist in event planning. - Respond to inquiries regarding departmental/University procedures and services; identify issues, provide options, and exercise knowledge of procedures to assist others. - Prepare correspondence, meeting notices and agendas, reports, schedules, etc.; proofread material; take notes; maintain minutes and agendas for meetings; make copies. - Establish and maintain manual and electronic filing systems; post information to various electronic or manual records according to procedures and standards; maintain records in accordance with records retention. - Act as a resource person for departmental personnel. - Perform word processing tasks; use spreadsheets and database software to develop and maintain records; prepare spreadsheets, etc. - Perform complex secretarial duties such as independently plan, organize, prioritize and initiate activities; develop, modify and/or maintain data base management.
Fiscal Support: - Maintain, monitor and reconcile budget and fiscal records; recognize inconsistencies; initiate budget transfers; inform supervisor of status. - Prepare requisitions, order/purchase departmental supplies, equipment, etc. - Provide backup support for ProCard reconciliation. - Make travel arrangements, develop itineraries, process expenses.
- Maintain department web pages - Research issues as needed - Other duties as assigned
Increasingly responsible clerical/secretarial experience OR an equivalent combination of experience, training and/or education which clearly demonstrates the ability to perform the essential functions of the job
Experience or training that demonstrates the ability to use Word, Excel, e-mail and/or similar software applications to produce written correspondence, create and maintain spreadsheets, receive and respond to e-mail inquiries, tasks, etc.
Excellent communication, interpersonal and organizational skills
Ability to provide excellent customer service including listening to customers, identify issues, provide options, fulfill services and exercise knowledge of procedures to assist others
Ability to effectively organize multiple work assignments, involve competing priorities to produce work products that are accurate, of a high quality and meet deadlines.
Attention to detail and strong time management skills
Experience with financial, human resources and/or student data systems such as PeopleSoft and/or other system(s)
Fiscal experience, training and/or education that demonstrates the ability to monitor and reconcile budgets, budgeting, payroll, travel, purchasing, compile and interpret fiscal data and provide related reports
Experience in higher education
Experience with social media
Experience or training in web page maintenance
Competencies Accountability/Dependability: Accepts responsibility for quality of own work; acknowledges and corrects mistakes. Shows up on time, meets standards, deadlines and work schedules. Judgement: Makes timely, informed decisions. Analyzes options and determines appropriate course of action. Teamwork: Promotes cooperation and mutual support to achieve goals. Encourages participation and mutual support. Adaptability/Flexibility: Responds positively to changing business needs and responsibilities. Adapts approach and methods to achieve results; recovers quickly from setbacks and finds alternatives. Commitment to Diversity: Recognizes the value of diversity and helps create environment that supports and embraces diversity.
Pay, Benefits, & Work Schedule
Salary: $2425/month with periodic increases up to $3123/month
Working Conditions: Work is performed in an indoor office setting with frequent in-person interactions. It is essential to be able to remain at a desk/computer work station for prolonged periods of time, perform extensive data entry and other computer-related tasks and create/maintain filing systems for departmental records. Some evening or weekend work and/or occasional travel may be required.
Benefits : CWU offers a comprehensive benefits package including medical and dental insurance, retirement and optional savings plans, life and disability insurance, along with vacation and sick leave plans depending on employment classification. For additional information please visit: http://www.cwu.edu/hr/benefits-0
How To Apply
To apply for this position, you must complete the on-line application and attach: A detailed cover letter clearly demonstrating how your education and experience: (a) meet the required (and, as applicable, preferred) qualifications, and (b) demonstrate the ability to perform the responsibilities as described by the posting; Resume including work history, education, training; and
Contact information for three professional references.
Screening Begins: November 27, 2017
**Priority will be given to applications received by the screening date. Incomplete applications will not be considered.
Please contact Human Resources at firstname.lastname@example.org or 509-963-1202 if you require technical assistance with the on-line application process.
Conditions of Employment
Prior to employment, final candidate(s) will be required to submit to a background check. All information obtained through background investigations will be strictly confidential and revealed only to those required to have access.
Located in historic Ellensburg, Washington, Central Washington University is a public four-year university. Home to over 10,000 students, Central has a commitment to hands-on learning and discovery, which takes students beyond the limits of the classroom and books. Central prepares students to become well-educated citizens who are ready for high-demand careers in the workforce and offers over 150 ...undergraduate majors as well as graduate studies programs and research. To prepare and enable students to succeed in a global economy, Central partners with over 30 colleges and universities around the world.CWU is an Affirmative Action/Equal Opportunity Employer/Title IX/Veteran/Disability Employer.