The Controller is responsible for ensuring organizational effectiveness and accountability by supporting the organization’s accounting and financial functions, ensuring that the organization’s financial records are maintained in compliance with organizational policies and GAAP. The Controller partners with the Chief Operating Officer to oversee the overall financial management, planning, systems and controls for the organization. The main responsibilities include the oversight and day-to-day management of all accounting activities including: accounts payable; accounts receivables; cash management; preparing, reviewing and posting journal entries; reconciling balance sheet, bank, and investment accounts; and bi-weekly payroll. The Controller leverages the accounting systems and develops, analyzes, and presents monthly financial reports in an accurate and timely manner to department heads, senior leadership and The Board of Trustees. The Controller also develops and tracks the museum’s annual budget, monitors the institution’s financial status and health, and communicates with senior leadership about trends, changes, and recommendations.
Organizational Structure and Supervision
The Controller reports to the Chief Operating Officer and is a member of the administrative team. The Controller collaborates closely with the Assistant Director of Administration and regularly works with all levels of staff across departments and program areas, in addition to serving as the primary liaison with the accounting and finance team at The Museum of Modern Art. The Controller directly oversees a full-time Staff Accountant.
Externally, in conjunction with the COO, the Controller leads MoMA PS1’s relationships with bankers, external auditors, accounting systems, and payroll service providers.
Administer, manage and evaluate all accounting and financial activities, planning, systems, and controls for the organization. Ensure that the organization’s financial and accounting records are maintained in compliance with organizational policies and GAAP. Coordinate work with external auditors and prepare all supporting information for the annual audit.
Develop and maintain financial accounting systems and work flows for accounts payable, accounts receivable, credit control, and cash management.
Manage and conduct bookkeeping and day-to-day accounting work for the organization, including accounts payables, accounts receivables, journal entries, balance sheet, program accounts, bank, and investment accounts.
Responsible for the oversight, review and execution of the museum’s bi-weekly payroll.
Oversight of the corporate credit cards, including monthly reconciliations, new card requests, card limits, closed accounts, lost cards, and fraudulent activity.
Work closely with the Development Department to ensure proper recognition and booking for all contributions to the museum.
Recommend financial positions and improvements on all areas of our financial management practices.
Liaise with the Audit Committee of the Board of Trustees.
Perform all statutory reporting, including monthly sales tax filing, benefits reporting, Departments of Cultural Affairs reporting, and other filings to ensure compliance.
Actively train museum staff on accounting and financial processes and procedures, and promote a culture of accountability.
Budget and Cash Flow Management
Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements.
Actively manage and forecast organizational cash flow, and monitor and access the organization’s line of credit to ensure financial stability.
In conjunction with the COO and the Assistant Director of Administration, develop and execute annual museum-wide budgeting and planning process, including administering and reviewing departmental financial plans and budgets
In conjunction with the COO and the Assistant Director of Administration, develop and execute a mid-year review and budget reforecast (or as needed)
MoMA PS1 is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.
This position is permanent, full-time, and exempt. Salary is commensurate with experience and previous compensation. Benefits include 20 days paid vacation leave, 10 days paid sick leave, 10 paid holidays, and 3 paid personal days, participation in a 401(k), life insurance, medical/health (including visual and dental) and pension plan.
To perform this job successfully, an individual must be able to perform each essential function to a high professional standard. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Bachelors or Master’s degree in Accounting, preferably CPA.
Seven to ten years of professional experience in progressively responsible roles in accounting, with at least five years at the management level, ideally in museums or other cultural/nonprofit organizations with an annual operating budget of $10MM - $15MM.
Extensive knowledge and proficiency with accounting software and systems (e.g., PeopleSoft ,ADP, HRIS, Salesforce).
Superior skills in Excel, and advanced skills working in Microsoft and Google platforms.
Demonstrated interest in and working knowledge of museums or the arts/cultural organizations in a contemporary art setting.
Effective communicator with ability to communicate to different audiences such as donors, trustees, senior leadership and department heads, and ability to breakdown complex concepts (particularly financial) into layman’s terms.
Ability to carry out error-free analysis and to conduct trend analysis and recommend financial positions for the organization.
Forward thinker with ability to foresee financial risks and make recommendations to remedy situations, assess mitigating controls and develop policies and procedures to address such risks.
Highly organized, detail oriented, proactive, excellent time management, efficient, with flexibility to manage rapid and frequent shifts in priorities.
Proven management abilities with substantial skills in staff development and team building, assessing and designing workflows, and working productively and collaboratively with all department and levels of management and staff
Excellent professionalism and diplomacy in representing museum and management internally and externally, with superior writing, editing, oral communication, and presentation skills, especially on business, legal, and financial matters.
Accessibility and availability to work as needed, outside of normal business hours in response to urgent and emergency situations, and availability to participate in evening and weekend museum programs and events.
Additional Salary Information: Commensurate with experience
MoMA PS1 is one of the oldest and largest nonprofit contemporary art institutions in the United States. An exhibition space rather than a collecting institution, MoMA PS1 devotes its energy and resources to displaying the most experimental art in the world. A catalyst and an advocate for new ideas, discourses, and trends in contemporary art, MoMA PS1 actively pursues emerging artists, new genres, ...and adventurous new work by recognized artists in an effort to support innovation in contemporary art. MoMA PS1 achieves this mission by presenting its diverse program to a broad audience in a unique and welcoming environment in which visitors can discover and explore the work of contemporary artists. Exhibitions at MoMA PS1 include artists' retrospectives, site-specific installations, historical surveys, arts from across the United States and the world, and a full schedule of music and performance programming.