Administer financial aspects of externally funded grants and contracts in Kate Gleason College of Engineering (KGCOE), including providing direct support to the Principal Investigators (PIs). Serve as the liaison among KGCOE and Sponsored Programs Accounting (SPA). Serve as the SPA Effort Reporting Coordinator responsible for the accurate and timely execution and certification of the effort reporting process throughout the year.
Detailed Job Description
Ensure compliance with Federal Uniform Guidance effort reporting requirements including preparation, adjustment and distribution of Effort Reports three times per year in conjunction with fall, spring and summer semesters including: coordinate the report distribution, reconciliation, adjustments, certification, and document retention process for the University; 2) enure that the effort reports are reconciled with their associated grant statements; and identify, share and implement enhancements to the current process as well as work toward online distribution and automation with the group.
Work closely with PIs and department administrative staff to provide post-award financial management of grants, contracts, and cooperative agreements, including: attend project initiation meetings (PIM) to gain a thorough understanding of each award including time period, budget, faculty effort (both academic year and summer), cost share requirements and other award-specific terms and conditions; ensure accuracy of project transactions through review and certification of project statements; assist with creation and delivery of project actuals and projections; and, review committed and actual effort for key personnel.
Work closely with the SPA representative assigned to KGCOE to ensure accurate and timely accounting for all sponsored project activity and resolution of any outstanding issues.
Work closely with administrative staff to ensure financial processes are aligned with best practices, as well as, sponsor and University requirements.
Prepare and coordinate project statement certification process working closely with PIs to ensure the accuracy and completeness of financial reports for all awards. Make adjustments as necessary; and, resolve account deficits and/or issues as needed.
Process online Employee Action Forms including monthly salary redistributions, summer salary payments, and adjunct contracts. Ensure that funds are available, accounts are setup, and expenses are appropriate/allowable. Monitor EAF approvals to ensure transactions take effect timely; follow-up with approvers as needed.
Examine accounting documents to ensure that transactions are properly supported in accordance with the sponsor and University policies and procedures; initiate corrective action or recommend solutions as appropriate.
Track cost share commitments and report on potential impact on operating budgets.
Possess a thorough knowledge of all Controllers’ Office processes that impact SPA including preparation of journal and budget entries, accounts payable (invoice payment forms, purchase order payments, travel expense reimbursements), accounts receivable, procurement card transactions, and payroll and student account adjustments.
Develop and maintain comprehensive knowledge of sponsored programs administration requirements including the application of cost principles, administrative requirements, and audit requirements (A-21, A-110, and A-133, respectively, superseded by Uniform Guidance); federal acquisition regulations (FAR); NY State guidelines/regulations; and all related organizational policies and procedures.
To enhance understanding of internal and external policies and procedures, as well as the raising awareness of the importance of good internal controls importance, assist with or deliver SPA training workshops to PIs, department administrators and others involved in sponsored project administration.
Perform other accounting and financial analysis tasks and participate in special projects as requested by management.
Participate in a minimum of 40 hours of training/professional development annually (or a pro rata amount based on standard working hours) applicable to the employee’s current role.
Required Minimum Qualifications
BS in Accounting, Business Administration or related business discipline, required; with four to five years relevant experience, or equivalent combination of education and applicable experience. Preference given to applicants with applicable experience in a higher education setting.
Prior experience with Oracle financial applications or another enterprise system and strong PC computer skills including MS Word, Excel, Access, required.
Hands-on post award grant administration experience preferred along with knowledge of Federal OMB Circulars A-21, A-110, A-133 and Uniform Guidance (2 CFR 200).
Provide excellent service to faculty and staff who are involved in the day-to-day administration of sponsored projects.
Excellent verbal and written communication skills required.
Must possess the ability to interact effectively and professionally with individuals at all levels of the organization and be able to work collaboratively with diverse faculty, staff, colleagues and departments including training and consensus building.
Must possess exceptional interpersonal and diplomacy skills, be detail-oriented, and have excellent verbal and written communication skills.
Must be able to multi-task and deliver quality results within the required timeline.
Required Minimum Education Level
Bachelors or Equivalent Experience
Required Application Documents
Cover Letter, Curriculum Vitae or Resume, List of References
How To Apply
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources.RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities.RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, and you wish to discuss potential accommodations related to your application for employment at RIT, please contact the Human Resources office at 585-475-2424 or email your request to Careers@rit.edu.
THE UNIVERSITY AND ROCHESTER COMMUNITY:
RIT is a national leader in professional and career-oriented education. Talented, ambitious, and creative students of all cultures and backgrounds from all 50 states and more than 100 countries have chosen to attend RIT. Founded in 1829, Rochester Institute of Technology is a privately endowed, coeducational university with nine colleges emphasizing career ...education and experiential learning. With approximately 15,000 undergraduates and 2,900 graduate students, RIT is one of the largest private universities in the nation. RIT offers a rich array of degree programs in engineering, science, business, and the arts, and is home to the National Technical Institute for the Deaf. RIT has been honored by The Chronicle of Higher Education as one of the “Great Colleges to Work For” for four years. RIT is responsive to the needs of dual-career couples by our membership in the Upstate NY HERC.
Rochester, situated between Lake Ontario and the Finger Lakes region, is the 79th largest city in the United States and the third largest metropolitan area in New York State. The Greater Rochester region, which is home to over one million people, is rich in cultural and ethnic diversity, with a population comprised of approximately 16% African and Latin Americans and another 7% of international origin. It is also home to the largest deaf community per capita in the U.S. Rochester ranks 3rd among the best metropolitan regions for “raising a family" by Forbes Magazine; 6th among 379 metropolitan areas as “Best Places to Live in America” by Places Rated Almanac; 1st in Expansion Management Magazine’s ranking of metropolitan areas having the best “quality of life in the nation”; and is among Essence Magazine’s “Top 10 Cities for Black Families.”