Salary is commensurate with experience and education
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for four consecutive years.
The major activity of the Division of Hematology is research. Building on the distinguished accomplishments of the Division's founding members and early leaders, our current faculty continues to work at the cutting edge of molecular and cellular biology, pathophysiology, and applied clinical research. This work is carried out both as investigator-initiated projects within the Division and through collaborative efforts with colleagues at the Fred Hutchinson Cancer Research Center, basic science departments at the University, the Division of Oncology, and other Divisions in the Department of Medicine.
The Division of Hematology in the Department of Medicine has an outstanding opportunity for a full-time Pre/Post Study Coordinator.
This position is responsible for clinical trial study start up processes and post award fiscal management in the Hematology Clinical Trial program in the Division of Hematology. This position will accelerate clinical trial study start up by developing and optimizing new and ongoing study start-up processes. This position will coordinate the submission of a wide range of study start-up documents including pricing requests to various UW, SCCA, and FHCRC departments, developing study budgets, and staying current with numerous institutional, industrial, and federal policies, guidelines, and related procedures.
This position is required to use independent judgment, leadership and knowledge of the academic clinical trial business to effectively facilitate the work flow and promote a collaborative work environment. The position will maintain dynamic communication with the study investigators, research staff, numerous University departments, SCCA departments, and the FHCRC departments, other development partners (other universities, federal, and industry partners). This position is supervised by and reports to the Hematology Clinical Research Manager.
This position is constantly required to integrate information from multiple sources to ensure that all study start-up proposals meet the requirements of the University and external agencies, institutions and industry. This position is required to coordinate efforts and provide information across the Alliance partners including UWMC, FHCRC, SCCA, and Harborview departments and staff.
This position is key to the success of the Hematology Clinical Research Program and promotes timely study start-up and post award fiscal management to our clinical trials. It will require a strong partnership with faculty and staff within and external to the program.
Manage clinical trial start-up processes
Establish and maintain methods to initiate study start-up budget planning.
Use knowledge of clinical research, medical terminology, and clinical processes to interpret complex oncology protocol requirements, identify protocol requirements that will impact clinical trial budgets and facilitate submissions to relevant compliance offices.
Working with the Research Manager and faculty, establish methods to translate study start-up pricing and budget efforts into study tracking tools, to streamline the invoicing of sponsors based on patient accrual and visits.
Forecast, track and report study start-up timelines.
Develop and track study start-up pieces and report progress to Research Managers, faculty, and study team members.
Produce monthly and quarterly study start-up metric reports using established formats.
Post award fiscal management Establish and maintain processes to approve and monitor expenditures for Hematology research and gift budgets. Responsibilities include:
Establish and monitor complex faculty and staff salary allocations. Ensures salary allocations are in compliance with University and other granting organizations regulations.
Establish and maintain record keeping systems to track and monitor budget expenditures for 20+ program budgets.
Provide complex salary, expenditure, and revenue projections based on research study accrual and contract terms.
Understand clinical research contract terms and conditions, and work with research staff to identify when study milestones have been met for invoicing.
Assist Principal Investigators with other projects and assignments, including but not limited to:
Organize information in physical or electronic format to facilitate workflow within the program. Analyze and improve program workflow to facilitate effective and efficient operations.
Work with Research Manager to draft logistically feasible and financially sound clinical trial protocols that are able to be implemented across our various institutional landscapes.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Bachelor's Degree in Business, science or related field plus a minimum of two years' experience with clinical research budget development, clinical research coordination, or related research or healthcare experience
Ability to work effectively and efficiently in a group environment
Exceptional organizational and customer service skills
Strong written and oral presentation skills
Ability to communicate effectively with all levels of faculty, management and clinical research staff
Ability to convey complex policy, financial and scientific/technical information in a manner that is understandable to a wide audience
Ability to teach and mentor others in group settings, in one-on-one sessions, and remotely
Ability to prioritize and organize work independently
Demonstrated skill in using Microsoft Excel
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Experience in an academic medical center
Experience as a research study coordinator
Experience in Hematology clinical research
Familiarity with interpreting regulatory and contractual documents, identifying and resolving ambiguities, negotiating pricing and payment terms, and interpreting complex implications of research protocols
Knowledge of the Medicare Clinical Trials Policy and other federal, state and institutional clinical research regulations
Experience with using International Classification of Diseases, 9th Revision (ICD-9), Current Procedural Terminology (CPT), and Healthcare Common Procedure Coding System (HCPCS) billing codes in a clinical research environment
Strong working knowledge of Microsoft Office Suite
CONDITIONS OF EMPLOYMENT
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
Fast-paced office environment, with a high volume of often-complex projects. The work is deadline driven and requires rapid and frequent communications, not only between individuals, but also by computer and/or telephone for much of the day. Projects may require travel between affiliate locations to facilitate budgeting communication.
The position is located in a clinical and research environment that is located at the Seattle Cancer Care Alliance on the Fred Hutchison Cancer Research Center campus.
This position requires a flexible work schedule. Stringent deadlines from sponsor organizations/companies, to meet deadlines may require overtime including occasional evening and weekend overtime.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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