Title Position Reports To: Chief Financial Officer
JOB SUMMARY: The Contract Coordinator will be a critical role in the University’s Office of Risk Management. The primary role of the Contract Coordinator will be to oversee the contract management process and work closely with the community to ensure that appropriate contracts support arrangements between the University and third parties. Contracts currently are developed during the normal course of business to procure various goods and services. Agreements were developed for the following: construction facilities management athletics information technology professional services consultants academic affiliations patents logos and trademarks donor relations conference services and intellectual property. It should be noted that the areas listed are not all inclusive. It is also expected that the Contract Coordinator will also work closely with external legal counsel as well as the Executive Vice President for Finance and Administration as necessary to negotiate and finalize contracts in compliance with University policy.
RESPONSIBILITIES and DUTIES: Maintain the contract management database and ensure that all contracts are accurately reflected in the database (currently Microsoft Access). Administer activities to renew or extend existing contracts Work with the community to develop performance metrics for each contract to assist in assessing the performance of each party under contract. Work with the community to ensure that third parties have complied with the terms of their respective contracts. Work with external counsel or the EVPFA to update University contract policies and procedures as necessary. Work with external counsel or the EVPFA to develop or update standard agreements terms or conditions that can be utilized for contracts Communicate and assist in training the community regarding any changes in University contract policies and procedures. Review components or contractual arrangement and analyze the elements of the agreement for accuracy and compliance with University policy. Conduct quality assurance review of all contracts and prepare contract documents for execution. Distribute execution counterparts. Maintain quality and integrity of Contracts Management Database System. Conduct legal research support on Lexis Nexis and other Internet search engines. Notarize University documents. Monitor collection of required contract documents - Certificates of Insurance Execution Copies Perform other job related duties as assigned.
REQUIREMENTS: Familiarity with contracts typical in a higher education environment Strong experience administering all aspects of a contract management process Understanding of legal terms and conditions typical in contract documents Technical knowledge of contract management software Good organizational skills with an ability to multi-task as well as prioritize workload according to volume urgency etc. Ability to maintain confidentiality. Good interpersonal skills and experience working with various stakeholder groups in a collaborative environment. Strong verbal and writing skills. Strong computer skills for using Windows Microsoft Word Excel Access E-mail Lexis Nexis and other Internet search engines.
Adelphi University comprises a small liberal arts college and a cluster of professional schools that have grown up in close relationship to the needs of the region. Our mission is to provide quality undergraduate and graduate education and to offer professional preparation of the first rank in arts, education, business, clinical psychology, social work, nursing and other health sciences.