Assistant Director of Study Away for Faculty-Led Programs
WINONA STATE UNIVERSITY PO Box 5838 Winona, MN 55987-5838
MSUAASF Range C (Unclassified MSUAASF)
1. Serve as the campus expert for and coordinate all aspects of faculty-led off-campus study programs (Travel Study)
Advise and collaborate with faculty leaders for development and administration of short-term and semester long, faculty-led, for credit, international and domestic travel programs.
Coordinate the proposal review and approval process with the appropriate faculty committee.
Manage logistics for faculty-led off-campus programs in consultation with program leaders, including flight and travel, housing, and other program features.
Develop the budget for each individual faculty-led program in consultation with the program leader.
Manage the technical aspects of the online Terra Dotta application and enrollment management system for faculty-led programs.
Administer student application processes, including all documentation required for participation in faculty-led programs.
Oversee program marketing and promotion materials of all faculty-led programs
Manage student registration and billing, work with departments to create course TCF in system, and oversee insurance coverage for each program.
Work with Business Office on RFPs for travel/program arrangers.
Manage and administer cost centers associated with faculty-led programs.
2. Teach and advise
Advise students in one-on-one or group meetings on program selection relevant to their interests, experiences, studies, and goals.
Conduct presentations for on-campus classes, or to prospective or admitted students and parents.
Co-teach pre-departure orientations with faculty leaders and work with faculty leaders to design return/re-entry activities and programs.
Collaborate with other International Programs staff in teaching a one-credit pre-departure course.
3. Oversee risk management for faculty-led programs to ensure health and safety of participants
Respond to immediate crisis issues as well as ensure emergency response protocols are current.
Stay current on relevant cultural, health, and safety features of geographic locations which faculty consider as destinations for a program, and monitor world events that may impact a potential program.
Research and analyze travel regulations and WSU/MnState policies and procedures to ensure compliance and health/safety oversight.
Review applications for grant funding in conference with appropriate faculty committee and Assistant Vice President of International Programs and Services.
Collect and analyze data for fiscal and administrative reports, including annual Open Doors, Clery Act, and State of Minnesota reporting requirements.
Participate in external outreach, networking, and professional engagement activities. Attend local, regional, and national conferences, and serve on committees and boards as appointed.
Serve as specialist and advisor for other MnState campuses seeking to implement faculty-led off-campus programs.
Note: Some evening or weekend assignments may occur.
A Master's degree in a relevant field such as international studies, higher education program administration, communications, or other applicable area and two (2) years of progressively responsible administrative experience in program development and management in a higher education setting
A Bachelor's degree in a relevant field will be considered provided the candidate has at least five (5) years of progressively responsible experience in program development and management in a higher education setting.
Demonstrated experience with or understanding of international, interdisciplinary, and/or experiential education in higher education.
Ability to create and maintain positive collaborations with a wide range of constituents, including faculty, students, colleagues, administrators, parents, and program partners.
Demonstrated experience working successfully in a high-traffic, high-demand environment and ability to meet deadlines in a timely manner with a high level of attention to detail.
Excellent oral and written communication skills.
Flexibility, ability to work independently, and eagerness to work in a team environment in a fast-paced office.
Skills with Microsoft Office Products including Word, Excel Access, and Outlook.
Experience in a study abroad office, and/or experience living or working abroad, and/or multicultural and cross-cultural sensitivity and a firm grasp of world geography.
Institution: Winona State University Vehicle Notice: NOTICE: In accordance with the Minnesota State Colleges & Universities (Minnesota State) Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check. Eeo Notice: Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Founded in 1858, Winona State University is a comprehensive public university with close to 8,900 students. The oldest member of the Minnesota State Colleges and Universities System, Winona State offers 80 undergraduate, pre-professional, licensure, graduate, and doctorate programs on its three campuses: the original Main Campus in Winona, the West Campus in Winona, and Winona State University-Rochester.